DEFINITIONS OF SHIPS STORE TERMS
ACCOUNTABILITY. Accountability is the
personal obligation on the part of the ships store
officer to render an accounting of ships store
property and funds.
ACCOUNTABLE OFFICER. The account-
able officer is the ships store officer.
ACCOUNTING PERIOD. An accounting
period is any period for which returns must be
submitted. It is normally a 4-month period
ending 31 January, 31 May, and 30 September.
BONUS-FREE ITEMS. Bonus-free items are
received from a vendor free of charge as a bonus
for placing an order.
BREAKBACK. A breakback is a transfer of
an item from a sales outlet back to the bulk
BREAKOUT. A breakout is a transfer of
material from the bulk storeroom to a sales outlet
or service activity.
BULK SALE. A bulk sale is a sale made at
cost to an activity authorized to buy in this
BULK SALESROOM. A bulk salesroom is a
separate cash sales unit established in a bulk
storeroom from which bulk sales are made.
BULK STOREROOM. A bulk storeroom is
a main storage facility for all or part of the stock
in a ships store operation. No sales are made
from a bulk storeroom.
BULK STOREROOM CUSTODIAN. A bulk
storeroom custodian is a person in charge of a
bulk storeroom. In separate responsibility y opera-
tions, the custodian is responsible for the stock
by quantity on individual stock records.
CLOTHING ITEMS. Refer to Standard Navy
COMBINED RESPONSIBILITY OPERA-
TION. A combined responsibility operation is a
ships store operation in which one person is
responsible for both a sales outlet and the bulk
storeroom that supplies that outlet.
COMPOSITE RECREATION FUND. A
composite recreation fund is a fund in which a
ship without a ships store shares in the profits
of the supporting ships store. For example, an
SSN/SSBN supported by an AS receives a share
of the ships store profits from the AS to be used
as the SSN/SSBNs recreation fund.
COST ITEM. A cost item is an item of ships
store stock carried for ultimate issue as cost of
operations and cost of sales.
COST OF OPERATIONS ISSUE. A cost of
operations issue is an expenditure of stock for
ultimate consumption in a ships store activity.
COST OF OPERATIONS ITEMS. Cost of
operations items are cost items carried for ultimate
issue to ships store activities and for which cash
is not ultimately received.
COST PRICE. A cost price of an item is the
price at which an item is received from the
supplier. Standard Navy clothing is sold and
issued at cost price. Cost of operations items are
issued at cost price.
COST OF SALES ITEMS. Cost of sales items
are cost items carried for issue to a sales outlet.
Cash is ultimately received for cost of sales items.
They differ from retail items in that further pro-
cessing is required before sale.
CREDIT MEMORANDUM. A credit memo-
randum is a document received from a vendor
which gives credit to a ship for merchandise
returned to the vendor.