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Functional Organization Chart for a Ship’s Store Division of an AD
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Layout of a Retail Self-Service Activity
Billet Assignment Chart The billet assignment chart (or position chart) is used either to show assignments of personnel by  name,  title,  and  rank  or  grade  within  billet requirements within each organizational compo- nent of an existing organization, or to show billet requirements  by  title  and  rank  or  grade  for  a planned organization. However, for organization manuals, personnel listings are usually used in- stead of charts and may consist of already com- piled  listings  such  as  manpower  authorizations. Combination  Chart When an organization is fairly simple, a com- bination  chart  can  be  used  to  depict  all  three organizational  aspects.  For  example,  figure  3-3 shows a combination chart for a ship’s store divi- sion  of  a  destroyer  (DD).  Notice  that  this  chart displays  all  the  organizational  components,  the functions  of  each  component,  and  the  names  of personnel  assigned  to  each  component. PLANNING   A   PHYSICAL   LAYOUT Now  that  you  have  the  ship’s  store  division organized on paper, consideration must be given to  arranging  the  physical  layout  of  your workspaces.  Attention  should  be  given  to  such things   as   mission,    work   flow,   and   use   of personnel. DESIGNING  A  LAYOUT ANALYSIS   CHART Layout  analysis  is  a  procedure  designed  for better use of space, personnel, and equipment. It involves  the  study  of  the  physical  facilities  in  a work area for the purpose of improving the work flow  and  working  conditions. A layout chart is the principal tool for this type of  analysis.  The  chart  consists  of  a  floor  plan  of the  workspace,  usually  drawn  to  a  scale  of  1/4 inch to 1 foot. Features that restrict usable space such  as  doors,  windows,  electrical  outlets,  stan- chions, and radiators are then located on the chart and  identified.  Next,  templates  of  the  movable equipment, drawn to the same scale as the layout chart,  are  placed  on  the  chart  in  their  present arrangement.  The  templates  can  be  fashioned from  pieces  of  cardboard  or  plastic.  Work  flow can be identified by arrowed lines for indicating direction.  After  you  have  carefully  analyzed  the layout chart, you can rearrange the templates to test new layouts and work flows. See the “before” and “after” layout  charts  for  a  laundry Figure 3-3.—Combination chart for a ship’s store division of a DD. 3-5

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