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External Analysis
units sold) to the person designated to collect the cash. The cash must be counted in the presence of the  vending  machine  custodian  and  the  designated collection agent. The agent must make certain that the vending machine collections agree with either the meter reading or the number of units sold for each  individual  machine.  During  your  internal analysis  of  the  ship’s  store  records  and  returns, make certain that this procedure is strictly adhered to  in  your  ship’s  store.  Also,  make  certain  that your  records  are  accurate  and  complete. LEASED AMUSEMENT MACHINES.—  To install and use any leased amusement machines in  your  ship’s  store,  you  will  need  approval  by technical experts in the ship’s force. These techni- cians will make certain that the machines are com- patible   with   your   shipboard   and   electronic systems.  Money  boxes  in  leased  amusement machines should be secured in the same manner as they are in your other vending machines. The total  amount  of  amusement  machine  collections should  be  deposited  with  the  disbursing  officer according   to   the   procedures   outlined   in   your NAVSUP   P-487.   Upon   preparation   of   the Memorandum Cash Sale invoice Deposit of Cash with  the  Disbursing  Officer,  you  must  include on  the  DD  1149  the  total  amount  of  collections from  amusement  machines  as  a  contribution  to Ship’s  Store  Profits,  178723.  At  the  end  of  each month,  request  a  check  from  the  disbursing officer  as  a  charge  to  17X8723.2301,  SSPN, transaction  type  21,  functional  account  75400, in  an  amount  equal  to  the  contractor’s  share of  the  amusement  machine  collections.  Report the  amount  of  the  checks  on  line  C18  of  your NAVCOMPT  153  at  the  end  of  the  accounting period. Meters must be installed on each machine to reflect the total cash receipts in each machine. The meter reading should be taken each time cash is collected  from  a  machine.  At  this  time,  try  to determine if the machine is functioning properly. Does  the  cash  collected  balance  with  the  meter reading? Make sure that all meter readings are entered  in  the  appropriate  column  of  the  NAV- SUP  469. According  to  the  terms  of  your  lease  agree- ment,  a  check  amounting  to  the  contractor’s  share of  total  cash  collected  must  be  remitted  to  the contractor  on  a  monthly  basis.  Send  a  letter  of transmittal along with the check, and include the following    information: 1. 2. 3. 4. 5. Period  covered  for  each  machine Current meter readings Previous  meter  readings Number  of  plays Contractor’s   remittance DOLLAR   BILL   CHANGERS.—   After  in- stallation  of  dollar  bill  changers  has  been approved  by  the  type  commander,  make  certain that  the  appropriate  procedures  are  followed. .  Are  dollar  bill  changers  in  a  high  traffic and  well-illuminated  area? .  Is  the  machine  safeguarded  with  a  wire mesh screen or a lockable restraining bar across the  front  of  the  coin  box  area? .  Has  a  separate  change  fund  been  estab- lished for the dollar bill changer according to the rules  set  forth  in  the  NAVSUP  P-487? The  person  designated  to  pick  up  the  ship’s store sales should also be the person responsible for the machine. Have the machine emptied and refilled as frequently as necessary and at the close of each business day. Use a separate page in the NAVSUP  470  to  record  each  transaction  and validate the accuracy of the change fund each time the machine is opened or refilled. Overages and shortages  in  the  machine  will  show  up  on  the NAVSUP 470 and must be initialed by the ship’s store  officer  as  discrepancies  occur. Ship’s Store Profits, Navy Ship’s Store Profits, Navy (SSPN), is a trust fund  carried  on  the  books  of  the  Treasury  Depart- ment.  Monies  in  this  account  accrue  from  sales in  ship’s  stores.  The  net  ship’s  store  profit  that is  generated  during  a  single  accounting  period must  not  exceed  15  percent  of  the  cost  of  retail sales.  The  15  percent  profit  margin  has  been set  fort  h  under  the  provisions  of  Title  10 U.S.   Code   7604.   The   profits   derived   from retail   sales   in   the   ship’s   store   are   the   basic source  of  the  funds  that  are  made  available  for the  commanding  officer  to  use  on  expenditures 7-28

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