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Policy -Continued - 10287f_223
(k)  Attendance  at  promotional  vendor  training  sessions  when the  vendor’s  products  or  system  are  provided  under  contract  to  DOD  and the  training  is  to  facilitate  the  utilization  of  those  products  or  systems  by  naval personnel; (l)  Attendance  or  participation  of  naval  personnel  in  gather- ings, including social events such as receptions, which are hosted by foreign governments  or  international  organizations,  provided  that  the  acceptance  of the  invitation  is  approved  by  the  commanding  officer  or  other  head  of  the activity  to  which  the  invitee  is  attached  or,  when  there  is  doubt  as  to  the propriety  of  acceptance,  by  higher  authority  (see  SECNAVINST  1650.1  for further  information  pertaining  to  fits  from  foreign  governments); (m) Customary exchanges of gratuities between naval personnel and their friends and relatives or the friends and relatives of their spouses, minor children, or members of their household where the circumstances make it clear that it is that relationship rather than the business of the persons con- cerned  which  is  the  motivating  factor  for  the  gratuity  and  where  it  is  clear that the gratuity is not paid for by any entity described in subparagraph 6g(1) above;  and (n)  Situations  in  which,  in  the  sound  judgment  of  the individual concerned or his superior, the government’s interest will be served by  naval  personnel  participating  in  activities  otherwise  prohibited.  In  any  such case,  a  written  report  of  the  circumstances  must  be  made  by  the  individual or  his  appropriate  superior  in  advance  of  acceptance,  or,  when  an  advance report  is  not  possible,  within  48  hours  after  acceptance,  to  the  appropriate supervisor,   if   he   is   not   otherwise   aware   of   the   acceptance,   and   to   the appropriate  Standards  of  Conduct  counselor  or  deputy  counselor. (3)   Naval   personnel   who   receive   gratuities,   or   have   gratuities received  for  them  in  circumstances  not  in  conformance  with  the  standards of  this  section,  must  promptly  report  the  circumstances  to  the  appropriate supervisor for a determination as to the proper disposition. The appropriate supervisor must consult with the Standards of Conduct counselor or deputy counselor. (4)  Procedures  with  respect  to  ROTC  staff  members  are  set forth  in  DOD  Directive  1215.8. h.  Receipts  in  connection  with  official  travel. (1)  The  acceptance  of  accommodations,  subsistence,  or  services, furnished in kind, in connection with official travel from sources other than those indicated in subparagraph 6g(1), is authorized only when the individual is  to  be  a  speaker,  panelist,  project  officer,  or  other  bona  fide  participant in the activity attended and when such attendance and acceptance is authorized by  the  order-issuing  authority  as  being  in  the  overall  government  interest. (2) Except as indicated in subparagraph 6h(1), naval personnel may not accept personal reimbursement from any source for expenses incident to official travel, unless authorized by their commanding officer or the head of their activity, consistent with guidance provided by the appropriate Standards of  Conduct  counselor  (pursuant  to  5  USC  4111  or  other  authority).  Rather, reimbursement  must  be  made  to  the  government  by  check  payable  to  the Treasurer of the United States. Personnel will be reimbursed by the govern- ment  in  accordance  with  regulations  relating  to  reimbursement. (3)  In  no  case  must  naval  personnel  accept  reimbursement, either  in  kind  or  in  cash,  which  is  extravagant  or  excessive  in  nature. (4)  When  accommodations,  subsistence,  or  services  in  kind  are furnished to naval personnel by nongovemment sources, consistent with the subsection, appropriate deductions must be reported and made in the travel, per  diem,  or  other  allowance  payable. AII-14

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