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Chapter 5 Reciepts and Expenditures
Ships Serviceman 1 & C - Administration manual for fixing navy boats
Short, Excess, or Damaged Shipments - 10287f_87
throughout the ship to guide the material along the  prearranged  route  to  the  correct  storeroom. Bulk Storeroom The storerooms should be prearranged before the  receipt.  This  task  includes  making  room  for the incoming material, general straightening and rearranging  of  stock  into  like  groups,  and  mov- ing materials to allow for the rotation of old stock. At the actual time of receipt, the bulkroom custo- dian should be standing by at the bulk storeroom. SUPERVISING RECEIPTS The  ship’s  store  officer  or  you,  as  a  leading petty  officer,  must  always  be  on  hand  to  super- vise the unloading of ship’s store stock, whether delivery  is  being  made  from  a  truck,  helicopter, or  highline  transfer.  Although  deliveries  are generally  made  in  a  routine  manner,  there  are occasions  when  cargoes  must  be  transferred  on the open sea during rough weather or under some other difficult circumstance. It is this type of situa- tion that will tax your skill and experience to the fullest.  You  will  not  have  time  to  look  up  the answers  in  the  NAVSUP  P-487  when  you  are besieged  by  questions  from  a  20-man  working party or when you are trying to assort a handful of invoices on a wet, heaving deck. In cases like these,  it  always  pays  to  know  your  job,  and  to know  it  well. Receipts On Board Ship As  the  ship’s  store  stock  arrives,  the quarterdeck notifies the sales office and calls away the   working   party.   You,   as   the   authorized inspector and/or supervisor, must proceed to the pier  with  copies  of  the  procurement  document. When stores are delivered in large quantities, they are usually stacked on the deck or the pier until the packages can be identified, counted, and checked against the shipping papers. It is here that you should have the piles sorted into lots. Make certain you direct the working party to place the material in a relatively quiet spot. The checking process  will  take  some  time.  You  will  not  want to deal with the complaints that you will surely receive if you block a busy passageway with large quantities of assorted packages. In bad weather, you  should  have  tarpaulins  on  hand  to  protect  the stock from rain and salt spray while the inspec- tion  is  in  progress. After  you  have  identified  the  items  and assorted them into the proper groups, you should count  them  and  compare  the  quantity  received with the amounts shown on the shipper’s invoice and  the  file  copy  of  the  original  invoice.  For receipts   from   commercial   sources,   you   should check the quantity of each item received against the quantity ordered in block 20 of the DD 1155. If the quantity received and quantity ordered are in  agreement,  just  circle  the  quantity  ordered/ received.  If  they  are  not  in  agreement,  you  will have to enter the quantity actually received and circle  it.  You  should  then  sign  and  date  the  DD 1155 in block 26 and and check the appropriate blocks.   The   DD   1155   (Ship’s   Store)   does   not become  an  actual  receipt  document  until  you  have completed  these  actions.  For  merchandise  received from other supply officers, you should circle the quantity received and then sign and date the docu- ment. Next, you should have the boxes numbered and struck below in numerical order. Numbering the boxes in this manner will make it easy for you to  determine  if  a  box  is  missing  when  the  stock is delivered to the storeroom. After all the material has left the pier or dock, you should forward the signed  documents  to  the  ship’s  store  officer. When the material reaches its final destination, it should be checked by the responsible custodian to  be  sure  all  boxes  have  arrived  and  are  un- opened.  The  custodian  must  count  all  the  mer- chandise  and  note  the  quantity  received  just  as you did when the stock first arrived. For receipts from  commercial  sources,  the  custodian  should use  the  copy  of  the  procurement  document  held in the Incoming Material File. For receipts from other supply officers, the custodian should use a copy  of  the  DD  1348  or  DD  1348-1  (automated activities)  that  accompanies  the  received  material. Instead of certifying the documents, however, the custodian must sign for responsibility by placing the  accountability  stamp  on  the  document  and then signing and dating the stamp. From this point forward,  the  bulk  storeroom  custodian  assumes legal  responsibility  for  proper  disposition  of  the material  and  forwards  the  responsibility  document to  the  ship’s  store  officer. Receipts Directly Into the Ship’s  Store Occasionally,  it  may  be  more  logical  or  con- venient   for   you   to   deliver   a   receipt   of   stock directly to the retail store or to one of the service activities. (A special order is an example of a direct deli very.) You should remind the recordskeeper 5-2

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