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Transfer of Funds to the Disbursing Officer
of  cash  collected  or  transferred.  A  sample cashbook  is  shown  in  figure  6-3. Whenever  practical,  the  ship’s  store  officer should   deliver   the   funds   (in   the   ship’s   store officer’s  custody)  to  a  disbursing  officer  on  a weekly basis. The document that should be used to transfer such funds is a cash sale Requisition and Invoice/Shipping Document (DD 1149) that must be prepared in an original and minimum of four copies.  The  format  for  the  DD  1149  is  shown  in figure  6-4.  The  original  and  three  copies  of  the DD  1149  are  sent  to  the  disbursing  officer.  The disbursing  officer  completes  the  certification  on the original of the DD 1149 and returns it to the ship’s  store  officer. The signed original and one copy of the cash sale  invoice  (DD  1149)  for  each  deposit  made  with the   disbursing   officer   should   be   forwarded monthly along with the Financial Control Record (NAVSUP  1099)  to  the  Fleet  Accounting  and Disbursing  Center,  Atlantic  (FAADCLANT)  or Pacific  (FAADCPAC),  as  appropriate.  (See  your current  NAVSUP  P-487  for  additional  details.) When it is not possible to turn in all funds to a disbursing officer on the last day of the month, the ship’s store officer should forward a certifica- tion   along   with   the   monthly   transmittal   of Figure  6-3.—Ship’s  store  officer’s  cashbook. 6-14

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