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Page Title: Suggested Supply Management Inspection Check-off List -Continued
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77.  Are  adequate  cash-handling  procedures  in  effect? 78.  Are  tailor  shop  records  adequate  to  be  used  in  connec- tion  with  claims  for  lost  articles  as  a  production  record? 79. Is an adequate vending machine cost control established? Are  separate  Vending  Machine  Control  Records  (NAVSUP 236)  maintained  for  each  drink  vending  machine? 80.  Is  the  handling  of  cash  from  sales  in  vending  machines satisfactory? 81. Determine whether or not the officers and enlisted men consider  the  service  activities  to  be  rendering  efficient  and courteous  service. RETURNS 82. Is the set of retained returns for the previous accounting period   complete? 83. Was the Ship’s Store Balance Sheet and Profit and Loss Statement   (NAVCOMPT   153)   properly   prepared   and rendered  on  time? 84.  Are  inventories  recorded  in  ink  or  indelible  pencil  on Ship’s  Store  Inventory  Count  Sheets  (NAVSUP  238)? 85. Are inventories taken and certified by authorized person- nel at the times required? 86.  Are  the  Journal  of  Receipts  (NAVSUP  977)  and Journal  of  Expenditures  (NAVSUP  978)  properly  main- tained  and  closed  out? 87.  Are  the  stock  records  properly  closed  out? 88. Is the Financial Control Record (NAVSUP 235) properly maintained  and  closed  out? MOST  COMMON  SMI  DISCREPANCIES 1.  Funds  in  excess  of  $50  were  left  in  the  cash  register  overnight. 2.  The  Cash  Register  Record  was  not  properly  closed  and  balanced  at  the end  of  each  month. 3. Cash register overages and shortages of $1 or more were not investigated and  explained. 4.  The  original  of  the  inventory  was  not  placed  under  lock  and  key  by  the ship’s  store  officer  immediately  upon  completion  of  the  closeout  procedure. 5.  The  ship’s  store  officer’s  original  rough  inventory  was  not  verified  with the  office  records  storekeeper’s  working  copy. AII-6

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