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Division Officers
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Naval Orientation - Military manual for administrative purposes
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Summary - 12966_93
identify  and  require  the  removal  of  safety  hazards and discover and correct material discrepancies. The  division  officer  should  also  inspect division personnel at morning quarters to ensure they  present  a  neat,  clean,  and  well-groomed appearance.  Conducting  daily  personnel  inspec- tions   ensures   the   division’s   readiness   for   a surprise inspection by the executive officer or the department  head. Additionally,  division  officers  should  inspect all assigned spaces on a daily basis. The division officer  should  not  delegate  this  responsibility. Inspecting all the spaces for cleanliness indicates to  division  personnel  that  the  division  officer  cares about  them  and  their  living  and  working  condi- tions.   It   also   gives   the   division   officer   the opportunity  to  talk  to  subordinates.  As  the division   officer,   praise   the   division   for   clean spaces,  unless  you  note  deficiencies.  Set  standards for cleanliness and then ensure those standards are met. Periodically,  external  inspection  teams  will conduct  inspections.  These  inspections  include  the operational  readiness  evaluation  (ORE),  main- tenance and material management systems inspec- tion,  command  inspection,  board  of  inspection and  survey  (INSURV)  inspection,  and  operational propulsion  plant  examination  (OPPE).  As  the division officer, you are responsible for preparing your division for these inspections and ensuring your division is ready when the inspection party arrives. TRAINING To  have  an  efficient  division,  the  division officer  has  to  ensure  all  division  personnel  are properly  trained.  SORN devotes  an  entire  chapter to  the  subject  of  training.  It  provides  guidance to help you develop and schedule a division train- ing  program. Divisional training programs should cover in- rate,  watch  station,  systems,  and  general  military training topics. The training program should also include personnel qualification standards (PQS). Additionally,  all  naval  personnel  should  receive training in safety. Safety training programs should be designed to  teach  personnel  safety-related  precautions.  The training  should  provide  personnel  with  enough information  to  ensure  their  safety  and  well-being. Such information should lessen their chances of being  injured  or  killed  or  of  causing  damage  or destruction  to  our  limited  material  resources. The   total   safety   program   encompasses   all safety  areas,  such  as  aviation,  shipboard,  and weapons   and/or   explosives   safety,   as   well   as occupational   safety   and   health.   The   Navy Occupational   Safety   and   Health   (NAVOSH) Program is a major component of the total safety program. Over the last several years, the CNO has issued many  instructions  that  address  employee  safety and  health  issues.  The  purpose  of  the  instructions has  been  to  update  the  NAVOSH  Program  and to   combine   these   instructions   into   a   single organized   program.   The   NAVOSH   instruction currently  in  effect  is  OPNAVINST  5100.23B. QUALIFICATIONS Division officers are responsible for ensuring their  personnel  qualify  for  the  watches  they  stand as well for their in-rate advancement. To ensure personnel  qualify  in  a  timely  manner,  the  division officer  should  track  the  progress  of  division members. The qualification process goes hand in hand  with  the  division  training  program.  If  an effective training program is in place, personnel will  qualify  for  watches  and  advancement  quickly. While  keeping  the  division  qualifications  on track,  division  officers  must  also  complete  their own  necessary  qualifications.  Trying  to  achieve your  own  qualifications  while  keeping  up  with those of division personnel may seem like a full- time  job;  but  you  are  responsible  for  both. Advancement in Rate Personnel  must  meet  various  qualifications  to advance  in  their  rate.  Some  of  these  qualifications apply to all enlisted personnel, while others may only  apply  to  their  particular  rate. To  qualify  for  advancement  for  the  next higher   paygrade, all   enlisted   personnel   in paygrades  E-4  through  E-7  must  complete  the applicable personnel advancement requirements (PARs). They also must pass the military/leader- ship exam and the Navywide advancement exam for  their  rate  and  have  their  commanding  officer’s recommendation.   Other   advancement   require- ments   are   also   necessary,   such   as   requiring personnel   to   complete   performance   tests   or specific courses successfully or to attend certain schools. To provide the leadership and guidance needed to  help  personnel  advance  in  rate,  division  officers should become familiar with the rating qualifica- tions  of  their  personnel.  The  Advancement 4-6

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