contemplated, such as promotion, assignment to duty,
special details, trial by general court-martial, or
Your record is of particular
importance in selections for promotion to the higher
grades. In furnishing the material for your record,
you are daily adding to evidence of your personal and
professional reputation in the service. Anonymous
communications are not made a part of an officers
The Head, Military Records Branch, Bureau of
Naval Personnel, maintains files of classified
correspondence from any source pertaining to an
officer. The files of the majority of officers contain no
Material of an unfavorable nature is referred to
the officer concerned before being filed. The Chief of
Naval Personnel must authorize access to an officers
classified file by other than the officer concerned.
This restricted access safeguards the officers
interests and preserves the security of certain
categories of information.
WHO MAY SEE YOUR RECORD
Access to an officers record normally is limited
to the following people:
An agent or representative of the officer
specifically authorized in writing
Personnel who are required to review military
service records in the performance of their
Duly convened boards of the Department of the
Personnel authorized by courts-martial
Personnel authorized by a court order signed
by a judge
Should you see your record? Yes, by all means.
You may personally review your record in the
BUPERS Record Review Room (Pers-312D), Room
3036, of the Navy Annex. Also, you may specifically
authorize in writing another person to review your
record for you.
Normally the receptionist at the Record Review
Room requires about 45 minutes to provide a record
for review. You can save time by calling ahead to
(703) 614-2858 or DSN 224-2858 or 224-1315 to
request that your record be drawn before your arrival.
Be sure everything required is in your record. See
that it gives a consistent, uninterrupted account of
your naval service. Ensure all awards, citations, and
fitness reports are present.
Next, try to look over the record objectively.
Consider that you are a stranger evaluating the
individual reflected by the files.
How does this
person look to other people? What are the persons
strengths and weaknesses? What should this person
do to improve professionally?
Can you outline a
program for this person to follow? Your record can be
an invaluable guide toward your future conduct in the
In addition to your field service record
(NAVPERS 1070/66), you are urged to maintain a
personal file. It should contain copies of originals of
all orders, endorsements, official letters received,
travel reimbursements, and any other documents
likely to be important for future reference.
You may have a copy of your microfiche record
sent to you by writing to the Commander, Bureau of
Naval Personnel (ATTN: Pers-312), Washington, DC
20370-5312. Your handwritten signature and Social
Security number (SSN) are required.
Your record is protected by the Privacy Act.
Under the provisions of SECNAVINST 5211.5, any
forms that solicit personal information covered by
this act must contain or be accompanied by a
statement explaining the authority for, the use of, and
the consequences of disclosing the information.
Information recorded in automated master files
concerning an officers skills and experiences is taken
from the Officer Qualification Questionnaire
(NAVPERS 1210/5). Officers should complete this
questionnaire at the time of initial appointment to
officer status. The disposition of the questionnaire is
The NAVPERS 1210/5 for newly com-
missioned officers reporting to duty or active duty, as
appropriate, is forwarded to the Bureau of Naval
Personnel for filing in the officers service record.
The NAVPERS 1210/5 for newly com-
missioned officers reporting to inactive duty shall be