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Chapter 4 Personal Affairs
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Useful Information for Newly Commissioned Officers
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Confedential Matter
FICHE NO. 4—ORDERS FICHE NO. 5—PRIVILEGED INFORMA- TION 1.   Adverse information 2.   Statements of the officer in reply to adverse information 3.   Extracts   from   the   findings   and   recom- mendations     of     courts     and     boards concerning the officer FICHE NO. 6—ENLISTED RECORD 1.   Prepared only for officers who have served as  enlisted  members  for  2  years  or  more. Enlisted   documents   for   officers   who completed   less   than   2   years   of   enlisted service  are  distributed  in  the  appropriate subject matter field on fiche 1 through 5. 2.   A fiche number 6 is not prepared during the conversion  process  for  temporary  officers who held concurrent enlisted status. The  official  officer  microfiche  record,  which  is presented   to   selection   boards,   consists   of   fiche numbers 1, 2, and 5 for active-duty officers and fiche numbers  1,  2,  4,  and  5  for  officers  in  the  inactive Reserve and Training and Administration of Reserves (TAR) Program. MATERIAL IN YOUR RECORD Any  matter,  such  as  that  described  in  fiche  1 through  6,  that  is  rightfully  placed  in  the  official record  of  an  officer  may  not  be  removed  except  by special  authorization  of  the  Secretary  of  the  Navy. Each day of your service career you are building up material   for   your   record,   which,   when   properly entered, is there to stay. Once   submitted   to   the   BUPERS,   an   official document   becomes   the   property   of   the   Navy Department and is not subject to change or removal, except by authorization of the Secretary of the Navy. A  document,  for  example,  a  fitness  report,  may  be amended   or   supplemented   by   correspondence forwarded  via  official  channels.    In  such  cases  the forwarding correspondence will be made a part of the document   being   amended   or   supplemented. An exception to the above concerns information relating to an officer’s desire to resign.   If that officer should change   plans   and   decide   not   to   resign,   any correspondence  relating  to  the  resignation  will  be removed from the record at the officer’s request. The   Chief   of   Naval   Personnel   reviews   your record    when    any    change    in    your    status    is 4-2 Fiche 4 Fiche 5 Fiche 6

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