Conduct an administrative inspection. Note
any discrepancies from the last administrative
inspection. The predeployment checkoff list can give
you an excellent idea of what to do before you deploy.
These administrative inspections will raise many
questions, such as the following: Is the tickler file
up-to-date? Does it contain due dates and references
for all reports required?
Are security procedures
Talk informally with your superiors and
members of other divisions to get a feeling of the
general impression of your division. As a military
division, how does it compare with others?
Professionally, does your division work smoothly with
other divisions, or is your division poorly coordinated
and in conflict with other divisions?
questions, if asked in the right places, can give you an
excellent picture of your divisions performance. To
maintain continuity, get your predecessors opinion of
each person in the division, including areas of
dependability, demeanor, personal problems, and any
special leadership techniques (approaches) that work
especially well with certain individuals.
Upon completion of all necessary inspections
and transfers, report in writing to the commanding
officer, stating your readiness to assume
responsibility for the division. In the report, state the
condition of the divisionits personnel, records, and
facilitiesand its state of readiness.
deficiencies that exist and recommend procedures for
correcting them. Show the inventory status of all
equipage and classified material assigned to your
division and that you have accepted custody. List
anything that is seriously wrong and any
discrepancies that cannot be corrected in short order.
Ensure your commanding officer is realistically
aware of the conditions that exist in the division at the
time of your relieving. However, avoid any personal
attack on your predecessor unless that persons
actions or attitude hampered the relieving process.
Impersonal statements of conditions will suffice. Do
not place yourself on the receiving end of grudging,
minimal cooperation. A list of simple explanations of
conditions and plans, including timing for correction,
is not subject to misinterpretation.
During the relieving period, become familiar with
established policies. Your administrative inspection
will reveal many policies. To further clarify them,
become familiar with Standard Organization and
Regulations of the U.S. Navy (OPNAVINST
3120.32), ships or stations instructions, depart-
mental instructions, and letters that delegate authority.
You and your predecessor should inform division
personnel of your relieving plans and keep them
informed so that they have no doubt about who is in
You can avoid many problems by early
clarification of policies and changes in policies
regarding matters such as the watch, quarter, and
station bill; department organization; sea bag and
personnel inspections; leave; liberty; and mess
Remember, however, a good rule of
management is to avoid making any drastic changes
until you have been on board for awhile.
PERFORMING COLLATERAL DUTIES
In addition to your primary duty, your command
will assign you some collateral duties.
collateral is defined as secondary or subordinate, do
not regard such duties as unimportant; on the other
hand, do not allow them to become paramount.
However, do not permit your collateral duties to go
You must maintain a realistic
balance between your varied, and sometimes
The majority of collateral duties will require you
to provide guidance and information to naval
personnel about matters that affect their welfare both
as individual citizens and as members of a military
A variety of commands and offices
produce notices, instructions, pamphlets, books,
films, posters, and other training aids that will assist
you in these duties.
The following areas are potential pitfalls you
might encounter if you do not approach your
collateral duties properly:
duties require the use of registered publications. You
must sign receipts for registered publications. Before
signing, read carefully the instructions for handling
registered publications. Check them carefully to be
sure you get what you sign for, the registered numbers
agree, and NO PAGES ARE MISSING. Additionally,
when inventorying registered publications, ensure all
publications have the latest changes properly entered
and recorded. Keep them locked in your safe when
you are not using them; do not leave them lying
around or let them get out of sight. When you have no
further use for them, return them and get properly
cleared. Either have your receipt returned or have the
regular custodian sign for them.
A lost or