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Introducing and Addressing Naval Personnel - 12967_57
4.   Normally remove headgear indoors.   When in a duty status and wearing side arms or a pistol belt, remove headgear indoors only when entering dining areas   or   areas   where   religious   services   are   being conducted. SPECIAL CIRCUMSTANCES 1.   Remove  your  cap  or  hat  when  traveling inside   a   private   automobile   off   base. A  cap   is mandatory   when   entering   or   within   a   military reservation, unless wearing the cap is impractical or hazardous. 2.   Navy   blue   earmuffs   are   authorized   for optional   wear   with   service   and   working   uniforms when outer garments are worn. HANDSHAKE Shake   hands   upon   being   introduced   or   saying good-bye.  It is unforgivable not to accept an extended hand.   If seated, rise when introduced to anyone and upon  the  departure  of  anyone.  Normally,  the  senior officer  makes  the  first  move  in  handshaking.    Your handshake  should  be  firm  and  confident.    Look  the individual with whom you are shaking hands directly in the eye. FORMS OF ADDRESS Use  the  following  guidelines  when  introducing and addressing naval personnel: In written communications, show the name of the  corps  to  which  any  staff  corps  officer  belongs immediately following the officer’s name. Address  a  senior  by  title  and  name,  such  as “Commander   Doe”   or   “Lieutenant   Wilson,”   rather than the impersonal “sir” or “ma’am.”    Address two or   more   officers   of   the   same   rank   and   sex   as “gentlemen” or “ladies.” Aboard  ship,  address  the  commanding  officer as  “captain”  regardless  of  the  grade. Address  the executive  officer  (if  of  the  grade  of  commander)  as “XO.” Because  many  people  are  not  familiar  with Navy  grade  insignia  and  corps  devices,  make  any introduction, however brief, reasonably informative. Use titles when introducing naval officers to civilians. For  example,  “This  is  Lieutenant  Door  of  the  Navy Nurse   Corps”   or   “This   is   Lieutenant   Commander Pistol, on duty with the Navy Department.” When   introducing   officers   who   are   married, introduce   the   senior   officer   first: “This   is Commander  Jane  Doe  and  her  husband  Lieutenant Commander  John  Doe.”    If  the  woman  officer  has chosen  to  retain  her  maiden  name  for  professional purposes, you should introduce them as “Commander Mary   Christmas   and   her   husband   Lieutenant Commander Jon Boate.” Table  5-1  is  a  matrix  showing  both  military  and civilian forms of how to introduce and address naval personnel. RELATIONS BETWEEN SENIOR OFFICERS AND JUNIOR OFFICERS The twin foundations of military courtesy among officers   are   precedence   and   deference   to   seniors. Officers  take  precedence  according  to  their  grade. This  precedence  encompasses  military  relationships on board ship and ashore, in messes, in clubs, and in social life. Naval  courtesy  requires  that  junior  officers  give their  seniors  the  esteem  and  respect  a  polite  society expects its younger people to give their elders.  Naval courtesy also prescribes that seniors shall, with equal attention,   acknowledge   and   respond   to   these demonstrations of respect required of juniors. Adhere to the following guidelines when dealing with seniors: Maintain an attitude of military attention when approaching a senior officer to make an official report or request.   Do not take a seat or otherwise relax until invited to do so by the senior. A senior sends “compliments” to a junior; the junior  sends  “respects.”     In  written  correspondence the  senior  may  “call”  attention  but  the  junior  may only  “invite”  it. When  submitting  a  solution  to  a particular  problem,  the  senior  “suggests”  while  the junior “recommends.”   Similarly, a senior “directs” a junior while a junior “requests” action of a senior. Unless   on   watch,   uncover   upon   entering   a room in which a senior is present. If  seated,  rise  and  remain  at  attention  when addressed by a senior.    Remain seated if at work, at games, or at mess when an officer, other than a flag officer or the captain of the ship, passes, unless called to attention or when necessary to clear a way. 5-3

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