Hospitalization fees and other charges at medical
Rentals and other charges at housing
Fees for research or reproduction of records
Safekeeping deposits when the safekeeping
function is not performed by the DO
Similar functions when deemed appropriate by
DO WITH ADDITIONAL FUNCTIONS.
DOS with additional functions have certain restrictions,
but may generally appoint collection agents to take care
of funds derived from the following sources:
Retail clothing stores
Provisions and meals from the general mess
Other proceeds from supply operations
DO serving concurrently as the officer
responsible for another function may establish the
position and appoint a collection agent as long as the
position is associated with the other function and not
disbursing. In cases like these, the letter of appointment
must clearly indicate that the officer making the
appointment is acting as the officer responsible for the
other function rather than as the DO.
Duration of Appointment
An appointment as collection agent remains in
effect during the agents service at the activity unless it
is revoked by the appointing authority in writing. The
requirements for the letters of appointment and
revocation are the same as those for an agent cashier.
IMPREST FUND CASHIER
The Navy Supply Acquisition Regulation
Supplement, NAVSUP P-560, designates the
commands authorized to establish imprest funds.
Appointment and Revocation Process
Appointments and revocations of appointments of
imprest fund cashiers are made in writing by the
COs at inventory control centers, naval supply
centers, naval supply depots, and activities with
a regularly organized supply department
COs or OICs at activities without a regularly
organized supply department
The letter of appointment should follow the same
guidelines as those for an agent cashier. Accountable
position numbers are not required for imprest fund
NOTE: Disbursing personnel are not eligible for
appointment as imprest fund cashiers.
An imprest fund cashier makes authorized
payments from the activitys imprest fund for materials
or services, maintains custody of the fund, and files the
periodic vouchers to account for and replenish the fund.
For example, the imprest fund should be replenished at
least monthly by the imprest fund cashier. The cashier
must file a Cashier Reimbursement Voucher and/or
Accountability Report, Optional Form (OF) 1129.
A paying agent is an officer, enlisted member, or
civilian employee appointed by the CO to act as an
agent of the DO.
The purpose of a paying agent is to make specific
payments, currency conversions, or check-cashing
transactions from funds temporarily advanced to the
agent by the DO. In fact, all payments or currency
conversions made by a paying agent are made for and
in the name of the DO. So, the paying agent is under
the exclusive supervision of the DO and should comply
with all instructions and regulations issued by that DO.
Funds advanced to a paying agent are held at personal
risk by the paying agent. These funds must be returned
to the DO immediately when the transactions for which
they were advanced have been completed.