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Disbursing Clerk 1 & C - Military manual for administrative purposes
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RETAINED RETURNS The  requirements  for  retained  returns,  proper stowage, and disposition are discussed in chapters 1 and 6 of this TRAMAN. AUDITING OF REPORTS AND RETURNS Auditing reports and returns is an essential function in  disbursing.  It  serves  a  twofold  purpose.  First, auditing is an internal verification system designed to assure  the  correctness  and  propriety  of  financial documents and the related reports and returns. Second, auditing is a management tool that enables the DO or supervisor  to  evaluate  the  perform  ante  of  office personnel. What  procedures  do  you  follow  in  auditing?  Audit simply means to examine to verify correctness and accuracy. Each person will develop his or her own style to achieve the end result. Common approaches are checkoff  lists,  tickler  files,  and  keeping  sample  copies of documents for reference purposes. Regardless of the method, one of the most important aspects is to ensure that all new changes are incorporated. The  key  to  successful  auditing  of  reports  and returns  is  consistency.  You  have  read  about  the importance  of  accuracy  in  financial  reports  and  returns and the reasons these controls are so important. Failure to submit correct information causes problems for many others,  as  well  as  extra  work  for  you  and  your subordinates. SUMMARY Financial returns may appear to entail a lot of work. Although  numerous  forms  are  required  to  complete  the monthly financial returns, it is not really a difficult job. If  the  cash  and  vouchers  are  properly  posted,  balanced, and  maintained  throughout  the  month,  the  process  of preparing the monthly returns is simple. The final document  preparation  and  assembly  can  easily  be  done in one working day after the close of the accounting period  allowed  for  submission. The purpose of the information in this chapter was to  give  you  an  overview  of  the  nature  of  financial returns  and  the  requirements  and  procedures  you  must know  to  submit  them  properly.  For  additional information,   we   recommend   you   consult   the DODFMR. 7-22

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