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Interest Payments
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Disbursing Clerk 1 & C - Military manual for administrative purposes
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Chapter 7 Financial Returns
Figure  6-3.—Public  vouchers  commonly  found  in  the  disbursing  office. COPIES A copy of each PV will be retained by the paying office   until   disposition   is   authorized.   Disbursing offices maintaining files of both original PVs and copies of  PVs  will  maintain  separate  files  to  make  sure information  is  available  when  either  one  type  of document  or  the  other  is  lost,  misplaced,  or  otherwise unavailable. Copies of PVs will be afforded the same security  as  originals  until  the  original  financial  returns are accepted or until the next regular reporting cycle is completed,  whichever  occurs  first.  After  this,  retained copies of PVs may be stored with no special security precautions in open files or ordinary cabinets. Local  records  will  be  maintained  to  show  the location, inclusive PV numbers, and inclusive dates covered by PV files. The DO will also retain a copy of all documents that were attached to the original PV with the  following  exceptions: Copies of supporting documents available at the naval   activity   originating   the   billing   for appropriation and fund transfers using a Voucher For Transfers Between Appropriations and/or Funds, Standard Form 1080 Dealers’  bills  or  other  sales  documents supporting  the  Cashier  Reimbursement  Voucher and/or Accountability Report, Standard Form 1129, for payments made from imprest funds Itemized  delivery  tickets  billed  on  summary invoices under a blanket purchase order Additional  copies  of  PVs  may  be  required. Memorandum  copies,  properly  authenticated  if  desired, may  be  distributed  to  additional  offices,  activities,  or commands  as  administrative  requirements  demand.  In addition, certain payments and appropriations require an  additional  copy  be  forwarded  with  the  original returns. Copies of PVs that charge a bureau control number will also be forwarded weekly to the office, command, or activity accounting for the bureau control number, for use by the allotment accounting office. For complete information on the required distribution of copies  of  PVs  outside  of  the  disbursing  office,  consult the DODFMR,  Volume 5, and your local administrative regulations. SUMMARY The payment of PVs is an integral part of most disbursing  offices.  The  proper,  timely  processing  of PVs rests with the receiving, preparing, and paying offices.  Without  the  efforts  of  everyone  working together,  the  Navy  can  lose  discounts.  These  losses  can result  in  a  substantial  unnecessary  waste  of appropriations  and  funds.  They  can  also  result  in possible additional payments of interest and penalties for late processing. As a senior DK, you will become involved with PVs. This chapter is only an overview of the responsibilities associated with PVs. For official guidelines, we recommend you consult the  DODFMR, Volume 5, and the NAVCOMPTMAN, Volume 2. 6-9

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