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Upon Relief of a Disbursing Officer
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Disbursing Clerk 1 & C - Military manual for administrative purposes
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Summary - 14061_33
Figure 1-2.-Sample endorsement for a general depositary. Checks  deposited  need  not  be  sorted,  but  they should be accompanied by an adding machine tape or other listing showing the amount of each check and the total  amount  of  the  deposit. Deposit Tickets All deposits must be accompanied by a Deposit Ticket, SF 215, prepared by the depositor. Separate deposit tickets are required for cash and checks. Table 1-3 shows the proper distribution of this form. Deposit  Records Unfortunately,  a  negotiable  instrument  or  even  a group  of  these  instruments  may  occasionally  get  lost  in the mail. They may even get lost after a deposit has been made! To identify the drawer and endorser and to effect  replacement,  the  disbursing  unit  should  maintain a  record  of  each  instrument  deposited.  This  record  may be  maintained  on  microfilm  or  by  photocopies. Regardless of the method used, the front and back of each  instrument  must  be  copied. When  microfilming  or  photocopying  facilities  are not available, the record will be a typed or written list containing  the  following  information: Source  of  the  instrument Name  of  the  financial  institution  on  which  the instrument is drawn Type  of  instrument Serial number of the instrument Payee Maker Date drawn Amount Debit Vouchers When a bank has a valid charge against a disbursing symbol number (such as in the case of a returned check), a Debit Voucher, SF 5515, is issued. This acts as a negative deposit and requires the DO to make the adjustment on his or her current month’s financial returns. The  necessary  actions  for  recording  and clearing  these  transactions  are  contained  in  the DODFMR,  Volume  5. Schedule of Deposit Activity All  DOs  are  required  to  prepare  and  submit  a schedule of deposit activity in connection with their Table 1-3.—Distribution of Standard Form 215 1-22

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