Collections for charitable organizations that
have been officially approved
Funds received from postal clerks
Funds received from morale, welfare, and
recreation (MWR) activities
Cash released from evidence by the Naval
Criminal Investigative Service (NCIS) for return to the
agent cashier at a regional office
When directed by the CO, a DO may also receive funds
from treasurers or custodians of naval organizations,
including officers messes and enlisted clubs. The
funds may be in the form of any of the authorized
negotiable instruments that DOs are authorized to
handle. These remittances may be made within the
continental United States or overseas. The payee must
be a private business, a government agency, or an
official (as designated by his or her position title).
NOTE: No remittance for an official purpose will
ever be made payable to an individual. That is
GOVERNMENT PERSONNEL. Exchange-
for-cash remittances for personnel of the U.S.
Government are limited to individuals currently
employed in government service. These remittance
privileges do not include former government
employees, retirees, or dependents.
HOSPITALIZED VETERANS. Exchange-
for-cash remittances for hospitalized veterans may be
made within the continental United State or overseas
and must be made payable to the person purchasing the
DECEASED OR MISSING PERSONS. Funds
other than souvenir money found in the personal effects
of persons who are dead or missing or whose
whereabouts are unknown (including absentees and
deserters) will be exchanged for U.S. Treasury checks.
In these cases, the check will be made payable to the
payee designated by the officer having custody of the
deceased or missing persons personal effects. The
object for which the check is drawn will be as follows:
Exchange-for-cash Remittance; personal
rank or rate, social security number).
A separate check will be drawn for any safekeeping
deposits of the person.
The object for which the
separate check is drawn must include the safekeeping
deposit number as well as the required information for
the exchange-for-cash remittance check previously
described for the persons personal funds or effects.
OTHERS. Exchange-for-cash remittances for
contractors and their employees carrying out
government projects, and other personnel of
nongovemment agencies, are permitted only outside
the United States. They must be payable to the
individual purchasing the check. The CO of the activity
involved regulates the number of checks anyone person
can obtain each month or over an extended period.
Preparation and Handling of Remittances
All exchange-for-cash checks, for official purposes
and for the convenience of authorized personnel, will
show Exchange-for-Cash Remittance in the lower left
comer of the check as the object for which the check is
Wherever possible, exchange-for-cash
remittance checks to payees within the United States
will be drawn on a U.S. Treasury check. Checks to
payees outside the United States will be drawn on a
depositary checking account maintained with a U.S.
depositary in the area where the payment is to be made.
Where exchange-for-cash remittance checks are
issued to authorized individuals and payment is to be
made to a third party, the payee must effect the transfer
by endorsing the back of the check.
Exchange-for-cash disbursement checks are drawn
by DOs in favor of themselves to obtain cash funds for
disbursements. Exchange-for-cash disbursement
checks may also be issued payable to a deputy or other
agent for the purpose of providing an advance of funds
for official uses.
All checks drawn to obtain funds for disbursements
will show Exchange-for-Cash Disbursement as the
object for which the check is drawn. The checks will
be endorsed to the order of the bank or other institution
furnishing the cash. When cashed by another DO, the
checks will be endorsed to the order of that officer by
title and activity (rather than by name) and should read
Pay to the order of the disbursing officer
of ship or station).
LIMITED PAYABILITY OF U.S.
Earlier in this chapter, you read about how a U.S.
Treasury check has a limited payability of 12 months