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Control of Waste, Fraud, and Abuse in Travel Claims
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Disbursing Clerk 1 & C - Military manual for administrative purposes
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Chapter 4 U.S. Treasury Checks
investigation,  NCIS  will  apprise  the  claimant’s  CO  of the  action  contemplated. Before  being  originated  by  the  DO’s  CO,  requests for NCIS investigations should be carefully considered to make sure probable fraud exists. Generally speaking, the NCIS, in the absence of aggravated circumstances, will  not  investigate  suspected  fraud  that  involves nonreceipt items such as meals, laundry expenses, and tips. “Aggravated   circumstances”   might   include situations  in  which  an  individual  claimant,  who  is making a series of travel claims or one claim covering an  extended  period,  consistently  claims  expenses  that the  DO  has  legitimate  cause  to  suspect  are  fraudulent. Lack of a formal investigation does not prevent the DO from questioning certain items of expense that appear  to  be  excessive  or  unnecessary.  In  those  cases where doubt continues to exist, the claim or reclaim will be forwarded as a doubtful claim according to the NTI. The DO will transmit the claim with a cover letter stating  specific  information  as  to  why  the  claim  is considered  doubtful. As a senior DK, you maybe called upon to help the DO  watch  for  and  deal  with  suspected  fraudulent claims. Closely examine all travel claims for possible fraud, using the guidelines in the  DODFMR,  Volume  5. Be alert for the following situations, any of which might indicate  a  fraudulent  claim: The claim includes lodging receipts that appear to be altered or in the form of stationery store receipts. The  claim  for  a  reimbursable  expense  is  not supported   by   the   original   vendor’s   receipt (where  required)  or  includes  a  vendor’s  receipt that  appears  altered. Claims  for  actual  expense  allowances  show  the same  amounts  for  meals  each  day. Meal  amounts  or  amounts  for  incidental expenses appear to be contrived to approximate the  maximum  locality  rates. A  member  on  PCS  shows  a  privately  owned conveyance  as  the  mode  of  transportation,  but other information in the claim gives cause for doubt. As a senior DK, you can do a great deal to prevent waste, fraud, and abuse of travel allowances. SUMMARY As  stated  at  the  beginning  of  this  chapter,  the computation  of  travel  and  the  processing  of  travel claims are the most complex areas of disbursing. Many variables  can  have  a  significant  effect  on  whether  an entitlement  is  due  and  how  much  is  due  for  that entitlement. The  regulations  governing  travel allowances  and  the  allowances  due  are  constantly changing.  The  JFTR,  Volume  1,  is  updated  on  a monthly basis. You must constantly be aware of the changes  and  implement  them  immediately  to  prevent overpayments  or  underpayment.  Because  travel  is  so complicated, the opportunity for waste, fraud, or abuse exists  more  than  in  most  areas.  You  must  be  ever vigilant for the appearance of these abuses. When in doubt always consult the  JFTR or NTI. 3-15

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