A voided check is a check that was misprinted or
mutilated during the issue process and has not been or
will not be replaced by a control check bearing the same
symbol and serial number. The term voided check
includes unused and obsolete blank check stock as well
as lost or stolen blank checks.
A canceled check is a U.S. Treasury check that is
no longer negotiable by the payee. A check is usually
canceled either because the payee is no longer entitled
to the amount or, according to the prevailing laws and
guidelines, the check is no longer negotiable or eligible
The three classifications of canceled
checks are based on the following associated criteria:
1. AVAILABLE CANCELED CHECKS An
available canceled check is a U.S. Treasury check that
is in the possession of the DO and is canceled because
of nonentitlement, mutilation, or undeliverability.
2. UNAVAILABLE CANCELED CHECKS
An unavailable canceled check is a properly vouchered
and issued check that is not held by the DO or the payee.
This category includes checks that the payee did not
receive or those that were lost or destroyed.
3. CANCELED CHECKS RESULTING
FROM LIMITED PAYABILITY Because of
limited playability, any U.S. Treasury check that is not
cashed within 12 months after issue must be canceled.
A recertified check is a check issued to replace an
unavailable canceled check. A recertified check bears
its own check number and is vouchered and recorded as
a disbursement in the same way as any other check issue
A recovered check is an original check that is
returned to or recovered by the DO after it has been
canceled by submission of an Unavailable Check
Cancellation, SF 1184. A recovered check can also be
a recertified check that is returned to or recovered by
the DO after the original check was negotiated by the
Any check that is not delivered to the payee within
60 days after the month of issue is classified as an
There are two types of exchange-for-cash
checksdisbursement and remittance.
classification of each type is based on the purpose of the
check, as indicated in the following explanations:
1. DISBURSEMENT CHECK A disburse-
ment check is an exchange-for-cash check drawn by a
DO in favor of himself or herself to obtain cash funds
2. REMITTANCE CHECK A remittance is a
check that is issued to an authorized payee in exchange
for cash for an official purpose.
TYPES OF CHECKS
There are several different types of U.S. Treasury
checks, all distinguished by their use and appearance.
As a senior DK, you must be readily able to identify
regular-issue checks, control checks, test grid checks,
unnumbered checks, specimen checks, and emergency
checks. In the following sections, we will take a brief
look at each of these types.
Navy DOs are authorized to issue only
multicolored, standard size checks, measuring 7 3/8
inches in length and 3 1/4 inches in width, to draw on
the account of the U.S. Treasury. The lower edge of
each regular-issue check is encoded in magnetic ink to
show a nine-digit check serial number, a nine-digit
transit number, a five-digit check symbol number, and
the appropriate symbols denoting preprinted symbols
and serial numbers.
Control checks are issued to replace spoiled checks,
but you should be readily able to distinguish a control
check from a regular-issue check. A control check will
have a preprinted eight-digit control number in the
lower center of the check, whereas a regular-issue check
will have its preprinted check number in the upper