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Sample Letter of Transmittal for Forwarding Examinations
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Educational Services Officer - Military manual for teaching in the military
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Examination Day Schedule
Q18. When transferring an examination under a letter of transmittal, what manual provides guidance for certifying a person’s eligibility for access to classified materials? STOWAGE OF EXAMINATIONS The official who is responsible for the stowage and custody  of  examination  materials  must  meet  the requirements  of  paragraph  601,  BUPERSINST 1430.16.  The color of the plastic envelope identifies t h e  c l a s s i f i c a t i o n  o f  t h e  e x a m i n a t i o n s: SECRET—   RED;  CONFIDENTIAL—   BLUE;  and FOR  OFFICIAL  USE  ONLY  (FOUO)—   BLACK. Both  upon  receipt  and  before  administration,  all examination  envelopes  should  be  inspected  for evidence of tampering. All examination materials should be stowed in a safe, vault, or some other locked space secured with a three-tumbler combination lock.  The lock should be accessible  only  to  an  official  who  meets  the requirements  of  paragraph  601,  BUPERSINST 1430.16. E x c e p t    a s    s p e c i f i e d    i n    p a r a g r a p h    6 0 1 , BUPERSINST 1430.16, examinations or performance tests  must  not  be  available  to  enlisted  personnel authorized to participate. Q19. The official who is responsible for the stowage and custody of examination materials must meet the requirements stated in what instruction? Q20. What  is  the  classification  of  an  examination enclosed in a red plastic envelope? Q21. What  is  the  classification  of  an  examination enclosed in a blue plastic envelope? REPORT OF LOST OR COMPROMISED EXAMINATIONS If  a  loss  or  a  compromise  of  a  Navywide a d v a n c e m e n t - i n - r a t e     e x a m i n a t i o n ,     a n     E - 3 apprenticeship examination, or a performance test is discovered  or  circumstances  indicate  that  loss  or compromise is possible, forward a preliminary report to  COMNAVPERSCOM  (PERS-852  or  PERS-862), with  a  copy  to  NETPDTC  and  the  administrative superior using Report Symbol OPNAV  5510-6B  for further direction.  In amplification of the preliminary report,  convene  a  judge  advocate  general  (JAG) investigation  submitting  advance  copies  of  the c o m p l e t e d     r e p o r t     t o     C O M NAV P E R S C O M (PERS-852 or PERS-862) and NETPDTC. Q22. In  case  of  lost  or  compromised  examination materials or of evidence that loss or compromise is possible, what actions must be taken? EXAMINATION ADMINISTRATIVE PROCEDURES As  examination  time  approaches,  certain administrative matters should be completed.  About 2 m o n t h s    b e f o r e    t h e    s c h e d u l e d    e x a m i n a t i o n administration  date,  the  senior  member  of  the examining  board  should  meet  with  the  other  board members.  During this meeting, board members should review  the  directives  that  apply  to  the  advancement cycle and discuss any new procedures introduced into the system.  The applicable NAVADMIN message for the examination cycle will contain any new procedures or  instructions.    They  should  also  discuss  board members’   and  proctors’   responsibilities  during  the administration  of  the  examination.    During  this meeting, board members should make the following preliminary arrangements: Arrange  for  sufficient  space  to  accommodate examinees comfortably. Assign  proctors  to  help  administer  the e x a m i n a t i o n s   ( 1   p r o c t o r   f o r   e v e r y   25 candidates). Ensure all board members are aware of the time and  place  at  which  the  examination  is  to  be administered. Ensure all materials required to administer the exam are available. Provide  secure  stowage  for  examinations  and related examination materials. Ensure  a  copy  of  the  latest  examination instructions,  the  latest  NAVADMIN  message, and  the  general  and  verbatim  instructions  are available. Approximately 10 days before the scheduled date of the examination, the examining board will receive worksheets  for  all  candidates.    At  this  time,  the examining board will: Ensure that an examination is available for each candidate with a worksheet.  If necessary, obtain an  examination.    Comply  with  paragraph  709, BUPERSINST  1430.16,  concerning  duplicate use  of  an  examination  or  order  of  a  substitute examination. 6-11

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