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ACADEMIC CREDIT FOR NAVY
TRAINING AND WORK EXPERIENCES –
SMART TRANSCRIPTS
Navy personnel may receive academic credit from
civilian schools for certain Navy training and work
experiences based on recommendations made by the
American Council on Education (ACE). These include
the following:
Service schools that have been evaluated and
have recommended college credit.
Job experience in the individual’s Navy rating.
Limited duty officer (LDO) or chief warrant
officer (CWO) specialties.
Certain Navy Enlisted Classification (NEC)
codes that have been evaluated and have
recommended college credit.
The longer people remain in the Navy, the more
educational credits they can build. Rating Roadmaps
identify the recommended credit for Navy training and
rating specific work experience across a Navy career in
a specific rating. The Roadmaps show Sailors how
they will continue to earn credit as they advance in the
Navy. Rating Roadmaps are available at the Navy
College web site.
Navy members can make their academic credits
“pay off” at an educational institution. Under the Navy
College Program, the Navy has established partner
educational institutions to bring enhanced opportunities
to our Sailors to pursue a college education and achieve
a college degree.
In order to maximize the Navy’s
ability to provide access to college degree programs to
Sailors, the primary medium for delivery of college
education is through a variety of distance learning
methods.
Navy College Office counselors advise
Sailors as to the variety of possibilities of using their
credit for Navy training and work experience and the
availability of education courses, when assisting
personnel to complete degrees.
The Sailor/Marine Corps American Council on
Education Registry Transcript (SMART) provides a
consolidated electronic record of the service member’s
military experience. Credits for military experiences, as
recommended by ACE, are included on the SMART.
This includes military training courses, Navy ratings,
Navy Enlisted Classifications, and Limited Duty and
Warrant Officer Specialties. The SMART also shows
other learning experiences for which there are no
matching ACE credit recommendations and the reasons
why. Navy personnel may receive a personal copy of
their SMART from the Navy College Program web site ,
from the Navy College Center, or from their Navy
College Office. An official SMART, which is accepted
by colleges and universities, may be requested using the
Request for Sailor/Marine American Council on
Education Registry Transcript request form, which is
available from the Navy College Program web site, the
Navy College Center, or the local Navy College Office.
Official SMART transcripts are only sent to educational
institutions. When requested by the service member,
the official SMART is printed at the SMART
headquarters’ print shop, shrink wrapped in plastic, and
mailed directly to the specified educational institution.
In addition to listing the service member’s military
experiences and the ACE recommended credits,
SMART contains information on any DANTES tests the
member has taken for college credit (CLEPs, DSSTs,
ACT-PEPs, ECEs), and lists college courses taken by
the individual while on active duty that were funded by
Tuition Assistance and/or NCPACE.
Corrections to the SMART may be made using
SMART Correction Procedures (Navy), which is
available at the Navy College Program web site.
Although the SMART transcript shows ACE
recommended credit, it cannot guarantee the amount
of credit civilian educational institutions will grant.
Neither the Navy nor ACE can award academic
credit. Only the educational institution can grant
academic credit for military training/experience as
it relates to the student’s degree program.
Q2. What form provides a consolidated electronic
listing of the service member’s military
experience?
KEY ROLE OF NAVY COLLEGE OFFICE
EDUCATION SPECIALISTS/GUIDANCE
COUNSELORS
The ESO should refer members who wish to
pursue higher education to the Navy College Office.
Navy College Office education specialists/guidance
counselors have the latest information about courses of
study/programs offered by various colleges. They play
a key role in helping Navy personnel achieve
educational goals.
The services of education specialists/guidance
counselors are available at most naval facilities in the
United States and at major sites overseas.
If these
personnel are unavailable, the ESO should help members
with information, assistance, and reference materials.
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