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Examination Day Procedures - 14083a_74
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Educational Services Officer (revised) - Military manual for teaching in the military
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Forwarding of Examination Materials to NETPDTC - 14083a_76
return  to  the  examination  area.     The  examining proctors  will  collect  all  examinations  booklets, ensuring  the  worksheet,  answer  sheet,  and  scratch paper  is  in  each  booklet.    Upon  conclusion  of  the emergency  situation,  candidates  will  return  to  the examination area and await further instructions. Q9.   During  the  administration  of  Navywide advancement examinations, 1 proctor should be provided   for   a   maximum   of   how   many candidates? Q10.   What enlisted paygrades may serve as proctors for  E-4  through  E-7  Navywide  advancement examinations? Q11.   For  information  on  assigning  proctors  for Navywide  advancement  examinations,  you should refer to what publication? EXAMINATION COMPLETION PROCEDURES Upon completion of the examination, candidates must turn in all examination materials to a proctor as they  exit  the  room.     The  proctor  will  collect  all examination material, ensure that the answer sheet is complete, and that all items circled by the candidate on the  worksheet  are  clearly  understood  so  that corrections  or  additions  may  be  made  by  the  ESO. Corrections should be made to the answer sheet based on the Advancement Manual. Before  forwarding  answer  sheets,  the  ESO  will review   all   answer   sheets   for   accuracy   and completeness.  The ESO will resolve all items circled by  the  candidate  on  the  worksheet,  and  check  each entry  and  blackened  circle  for  accuracy  with  the exception of the answer portion of the answer sheets. Turn  verified  answer  sheets  over  to  the  person designated to prepare the transmittal for forwarding to NETPDTC.    Only  officers,  designated  chief  petty officers (E-7/8/9), and designated civilian employees may handle the answer sheets until they are deposited as  registered  mail  in  the  U.  S.  postal  system  or government contracted overnight delivery. As  the  candidates  leave  the  examining  room,  a proctor  should  ensure  the  candidates  have  taken  the following actions:    Transferred all information from the worksheet to the answer sheet.    Made no changes on the worksheets that affect the final multiple score.    Darkened  in  the  circles  properly  below  each response area.    Turned in all testing materials, including scratch paper. EXAMINATION ACCOUNTABILITY AFTER THE EXAMINATION After the examination has been administered, all examination  booklets,  used  and  unused,  and  scratch paper are destroyed.  They are destroyed by burning or by alternate methods as outlined in the Department of the  Navy  Information  Security  Program  Regulation, SECNAVINST   5510.36,   and   other   pertinent directives. Examinations must be destroyed in the presence of at  least  two  witnesses—officers,  chief  petty  officer (E-7/8/9), or designated civilians. Q12.   After   the   administration   of   Navywide examinations,  all  examination  booklets,  used and unused, and scratch paper must be destroyed as outlined in what instruction? PREVENT DISCREPANCIES Preventing  discrepancies  is  the  responsibility  of every ESO. The best practice to keep discrepancies at a minimum is to follow the steps listed below:    First, obtain the information for completing the Worksheet from the service record.    Second,  verify  the  information  against  the Enlisted Master File (EMF) or command EDVR    Third,  if  there  is  a  disagreement  between  the information in the service record and the EMF, determine which is correct and then either enter the correct information in the service record or submit corrections to update the EMF.    Fourth,   have   candidates   verify   and   sign worksheets before exam day.  Errors candidates discover  on  their  worksheets  can  be  checked, verified, and corrected before exam day.    Finally, after the member takes the exam, verify the   information   from   the   worksheet   was correctly copied to the answer sheet; this would include  verifying  the  bubbles  were  correctly filled  in  on  the  answer  sheet. NOTE:    Use proctors  to  help  verify  the  information  was correctly  transcribed  to  the  answers  sheets  as they are turned in at the exam sites. 6-11

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