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Examination Completion Procedures - 14083a_75
Q8.   What  is  the  maximum  time  allowed  for candidates   to   complete   the   Navywide advancement examinations? EXAMINATION DAY PROCEDURES Learning  Objectives:  Identify   administration procedures  to  be  followed  during  administration  of examinations;   identify   examination   completion procedures;  identify  and  recognize  how  to  forward examinations to NETPDTC. On the date the examination is administered, the ESO should muster the candidates and seat them in the examination  room  according  to  the  preplanned arrangements.     After  distributing  the  required examination  materials,  a  member  of  the  examining board will read the General and Verbatim Instructions for  the  Administration  of  the  Examinations.    The reading  of  the  verbatim  instructions  should  be  clear and concise.  Enough time should be allowed between each  step  of  the  instructions  to  allow  candidates  to complete each block on the answer sheet. The  examination  room  must  be  under  the  direct supervision  of  at  least  one  member  designated  in writing  by  the  commanding  officer.    Proctors  are assigned to assist the ESO. At least 1 proctor should be provided for every 25 candidates. Officers, chief petty officers (E-7/8/9) and designated civilians may serve as  proctors  for  examinations.    For  information  on assigning proctors, refer to the Advancement Manual. Before  each  examination  is  administered,  the command  should  provide  guidelines  for  proctors  to follow, including the following:    Ensure  the  health  and  comfort  rules  are understood and in agreement with command and Navy policy.    Ensure  candidates  bring  no  unauthorized materials,  such  as  NRTCs  and  notes,  into  the examining room.    Help distribute all examining materials (pencils, examination  booklets,  worksheets,  scratch paper, and so forth).    Perform  an  individual  ID  card  check  to  verify each  candidate’s  identity  before  issuing  that person an examination booklet.    Randomly  inspect  the  answer  sheets  while  the candidates  complete  the  administrative  section as  the  verbatim  instructions  are  being  read. Ensure  candidates  darken  answer  sheet  circles sufficiently   to   be   detected   by   scanning equipment.    Patrol  the  examining  room  to  guard  against cheating.    Escort  candidates  to  and  from  the  examining room if the need arises for health or comfort trips outside the examining room.    Interpret the meaning of the information on the examination booklet cover for the candidates if necessary;  however,  DO  NOT  DISCUSS, INTERPRET, OR ANSWER EXAMINATION QUESTIONS  IN  ANY  WAY!    (Proctors  may explain  the  meaning  of  the  instructions  on  the face of the examination booklet.  They may NOT interpret  examination  questions,  engage  in  a discussion   about   questions,   or   assist   the candidates  in  any  way  in  their  solutions. Examination questions must NEVER be read to the candidates.)    Seek any further assistance necessary from the ESO if in doubt about any portion of the exam administration. The   authority   for   oral   administration   of examinations,   if   requested,   and   with   ample justification is from PERS 852 or 862.  If authorized, a commissioned officer will read examination questions and  answers  without  interpretation  or  explanation. The  individual  will  be  examined  on  the  regularly scheduled examination date in a separate space from other  candidates.  Refer  to  the  Advancement  Manual for additional guidance. Candidates   are   not   permitted   to   leave   the examination   room   before   completing   their examination  except  for  emergencies.   If  a  candidate must leave the room, a proctor must accompany him or her.  A proctor must take possession of all examining materials  during  the  candidate’s  absence. Any candidate  who  leaves  the  examination  room  without permission  will  be  disqualified. If  this  situation occurs,  the  procedures  outlined  in  the  Advancement Manual should be followed. In  case  of  emergency,  such  as  a  fire  alarm,  the candidates will place the worksheet, answer sheet, and scratch paper inside the examination booklet and leave it on the table. Candidates will depart the examination area  via  designated  exits  and  muster  at  a  designated area. Ensure all candidates understand that no talking is permitted during the emergency and while waiting to 6-10

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