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Preparation Instructions - 14134_157
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Legalman 3 & 2 - Navy Lawyer / Jag training guide manuals
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Convening and Amending Orders
Block 11: Affidavit—Line out information where appropriate. a. Day, Month, and Year—You may type this entry or leave it blank until the affidavit is signed. Then the  officer  who  signs  the  affidavit  can  pen  in  the information. b.  Typed  Name  of  Officer—Type  in  this information  as  the  person  will  sign. c.   Grade—Include   armed   force   and   Staff Corps  designation  (if  applicable).  Example:  LCDR, JAGC, USN, or MAJ, JAGC, USA. d.  Organization  of  Officer—Refer  to  the typing  instructions  given  for  the  accuser  in  block  11c. e.  Official  Capacity  to  Administer  Oath—Only certain officers are authorized to administer oaths. These officers are set forth in (1) Article 136(a), UCMJ, that extends this authorization to all judge advocates; all summary   courts-martial;   all   adjutants;   assistant adjutants;  acting  and  personal  adjutants;  all  COs  of  the Navy, Marine Corps, and Coast Guard; all staff judge advocates  (SJAs)  and  legal  officers  and  acting  or assistant SJAs and legal officers; and all other persons designated by regulations of the armed forces or by statute; (2) Section (b) of Article 136, MCM, lists other persons who may administer oaths in the performance of their duties; and (3)  Manual  of  the  Judge  Advocate General (JAGMAN). This officer must not only witness the accuser’s signature  on  the  charge  sheet,  but  must  actually administer to the accuser the oath to charges that is set forth in Rules for  Courts-Martial  (R. C, M.) 307, MCM, 1984. Block  12:  Informing  Accused  of  Charges-Line out  information  where  appropriate. a. Date—This entry will be the date that the accused is formally informed of the charges. b.   Typed   Name   of   Immediate   Com- mander—Type the name of the person who actually informs the accused of the charges. Often, this person is the discipline officer and the block will be marked accordingly. c.  Grade-Refer  to  the  example  in  the  affidavit sections  for  typing  grade. d. Organization of Immediate Commander— Type in the name of the unit or organization that the person informing the accused belongs to. Example: USS Midway (CV 47) or U.S. Naval Support Activity, Naples,  Italy. e.  Signature—This   entry   will   bear   the signature  of  the  person  who  actually  informs  the accused of the charges. This person personally signs the original charge sheet and all copies. R.C.M. 308, MCM,  1984,  states  that  the  accused’s  immediate commander will cause the accused to be informed of the charges against him or her and the name of the accuser. This is done by the immediate commander personally  informing  the  accused  and  signing  or certifying with his or her signature that he or she has caused this to be done. Block  13:  Receipt  for  Sworn  Charges. a.  Designation  of  Command  or  Officer Exercising  Summary  Court-Martial  Jurisdiction-Type in the name of the activity or the name of the officer holding  that  designation. b. Typed Name of Officer—Type in the name of the individual who will sign. c.  Grade—Refer  to  the  example  for  affidavit. d.   Official C a p a c i t y     of Officer Signing—What position does the individual who is signing  hold  within  the  command?  Is  it  adjutant, judge  advocate,  or  personnel  officer?  The  position may be the commander or a subordinate authorized to sign  for  him  or  her. When  the  commander  signs personally,  strike  out  the  inapplicable  words  FOR THE appearing above the signature line; for example, ZZ!!w COMMANDER e.  Date/Hour—The  date  of  receipt  of  the charges is extremely important. If this date occurs during the running of the statute of limitations, the accused can be tried by court-martial. If this date occurs after the running of the statute of limitations, the accused is not liable to be tried by court-martial. Leave the hours section blank until receipt of the sworn charges has been signed, then the officer signing will pen in the hours entry. Block  14:  Referral  of  Charges. a.  Designation  of  Command  of  Convening Authority—Type  in  the  name  of  the  activity.  For  ships, type in uppercase and include the hull number. b. Place—Give the geographical location of all activities  other  than  ships.  For  ships,  leave  blank. c. Date—This entry will be the date that the convening   authority   (CA)   refers   the   charges   for court-martial. d.  Convened  by—Type  in  the  convening  order number  and  its  date;  for  example,  my  Special 6-6

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