number of record entries to record the action taken at
The manner in which service record entries must be
made depends upon the nature of the offense and of the
action taken by the CO. Since most service record
entries must be prepared using optical character recog-
nition (OCR) forms for inclusion into the Joint Uniform
Military Pay System (JUMPS), you should become
familiar with the use of OCR typewriters and proce-
dures for preparing the OCR document. The OCR docu-
ments must follow exactly the procedures outlined in
the Disbursing, Administrative, and Personnel Manual
(DAPMAN), NAVSO P-3680.
Let us now look at the procedures for recording the
actions of a CO taken as a result of COs mast, including
the procedures for preparing OCR documents.
If the CO decides that the alleged offender has not
committed the offense and dismisses the charge(s) or if
it is found that the alleged offender is guilty but a
decision is made that punishment is inappropriate and
the offense is excused, you will make no entry in the
members service record. There is one exception to this
Whenever the service record contains a UA entry,
the MILPERSMAN requires you to make an entry on
the service members page 13 showing the period of UA
and the final action taken by the CO. Additionally, the
MILPERSMAN also requires that you prepare a page
13 entry when there is a UA of less than 24 hours, and
the DAPMAN requires that a NAVPERS 1070/606 be
prepared when there is a UA of more than 24 hours. If
no punishment is awarded at COs mast for the UA, you
must prepare an explanatory entry on a page 13 for UA
periods of less than 24 hours, and on a NAVPERS
1070/606 when the UA period is for more than 24 hours.
If there is no UA involved, and no punishment is
awarded aa a result of COs mast, then you will make
no service record entries.
When a CO refers a case to a court-martial from
COs mast, do not make any service record entry unless
the case involves a UA of the service member. When a
UA case is referred to a court-martial, the DAPMAN
requires you to make entries on a NAVPERS 1070/606
showing the UA.
Whenever NJP is imposed on enlisted members, a
memorandum entry on page 9 is required by the
MILPERSMAN. If the case is dismissed or excused, no
service record entry on a page 9 is needed. An example
of a page 9 entry is shown in figure 5-15.
PUNISHMENT AFFECTING PAY. The car-
dinal principle here is that for every punishment that
affects the members pay, you must prepare a
NAVPERS 1070/607. Punishments that affect pay are
a reduction in rate and forfeiture of pay. An example of
how to use the NAVPERS 1070/607 is shown in figure
5-16. See the DAPMAN for detailed instruction on its
use along with numerous explanatory examples.
Before turning to specific UA examples, there is
one general requirement-wherever the mast results in
a reduction in rate, the MILPERSMAN requires a page
4 entry in addition to all other required entries.
UA, Less Than 24 Hours.- Because there is no
lost time when a UA period is less than 24 hours, it is
not necessary to prepare a NAVPERS 1070/ 606. You
need only prepare a NAVPERS 1070/607 substantially
as shown in figure 5-17. Because you will have a page
13 entry, it will, of course, be necessary to make another
page 13 entry showing the end of UA. Do not put the
NJP entry on a page 13 as it has been made on a
UA, More Than 24 Hours. In this case, you will
have prepared a NAVPERS 1070/606 on the second day
of UA. After the CO decides that the absence was both
(1) unauthorized absence and (2) not excused (both of
which the CO must do before imposing any punishment
that affects pay), you must complete blocks 38 though
42 of the NAVPERS 1070/606 as shown in figure 5-18.
Do not record the punishment awarded in section 1.
Instead, you will show the punishment awarded on a
NAVPERS 1070/607 as shown in figure 5-19.
PUNISHMENT NOT AFFECTING PAY.
Again we must distinguish between offenses that in-
volve lost time and those that do not. If the punishment
does not affect the members pay (a punishment other
than reduction or forfeiture) and does not involve lost
time, you need only make a page 13 entry as shown in
figure 5-20. Other sample page 13 entries are given in
If lost time is involved, you will need to complete
the NAVPERS 1070/606 that initially recorded the UA.
Because the punishment does not affect pay, it is not
necessary to prepare a NAVPERS 1070/607.
Reference to Court-Martial