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Legalman 1 & C - Navy Lawyer / Jag training guide manuals
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CHAPTER 1 GENERAL ADMINISTRATION AND SECURITY If you are new to the Legalman (LN) rating, you will soon learn that the scope of the rating is as broad as the Navy’s legal system. In addition to clerical duties, you will be required to perform many different and important duties under the guidance of a Navy lawyer or senior LN. These duties include matters pertaining to military  justice,  claims,  investigations,  administrative discharges, and legal assistance. As you advance in the rating, you will find that your duties and responsibilities will be expanded to include performing legal research, preparing  and  administering  office  and  claims  budgets, interviewing of witnesses and clients, and preparing to become  an  office  manager. In studying the material contained in this training manual, you will encounter several terms that are used when working with law and other related legal matters. You will run across these terms throughout this manual and in your daily duties as an LN. To help you become more familiar with these terms, a glossary is attached as appendix I to this manual. When you begin work in a new billet, whether it be in a naval legal service office (NLSO) or in a small staff judge advocate (SJA) office, one of your first jobs is to learn as much as possible about the organization in which you work. You should learn the primary respon- sibilities of your office and those related functions it performs. You also need to learn your office’s relation- ship  to  the  overall  command  organization.  You  must  be able to understand the organization of your office and learn what the chain of command is for your organiza- tion. After  you  understand  the  functions  of  your  office; for example, claims, military justice, or legal assistance, you will see how your own duties fit into these func- tions. This knowledge will make your various jobs and responsibilities more interesting to you. You should know the name and the rank or rate of every person in your office and the manner in which signing officials sign their names. You also should learn what  part  of  the  office  operations  each  person  performs and  how  this  work  contributes  to  the  overall  office functions. Thinking  of  your  office  in  relation  to  your  ship or  station,  you  should  study  the  ship  or  station organization and the name, title, and rank of those above your office in the chain of command. You should know which other offices are closely related to yours in their duties. To understand the Navywide program that you are a part of, you need to study the publications related to your work. Learn which reports are due and the appropriate  submission  format. In this chapter we discuss matters relating to corre- spondence, publications and directives, files, reports control system, records disposal, logs, the Judge Advo- cate  General  Management  Information  System  (JAG- MIS),  security,  and  the  release  of  government information. CORRESPONDENCE One of your most important tasks is the preparation of correspondence. You will be expected to produce properly  formatted  official  correspondence  with  no uncorrected  errors.  Correspondence  does  not  just include basic letters. The term  official   correspondence includes  all  written  materials—standard,  business, joint,  and  multiple-address  letters;  endorsements; memorandums; messages—that are sent to or from the command. You  should  familiarize  yourself  with  the  informa- tion provided in the  Department  of  the  Navy  Correspon- dence  Manual,   SECNAVINST  5216.5C,  and  the Department of the Navy Directives Issuance System, SECNAVINST  5215.1C.  These  two  directives  are  the primary sources of information used throughout the Navy for the proper preparation of correspondence. To  handle  naval  correspondence  properly  there  are four  major  areas  that  you  should  become  familiar  with. These areas are preparation, routing, filing, and subject classification. PREPARATION As a Legalman 3 (LN3) or Legalman 2 (LN2), you must make sure any correspondence you are assigned to type is placed in the proper format and basic corre- spondence  procedures  are  followed.  In  addition  to following the procedures outlined in the  Correspon- dence Manual and the Directives Issuance System,  it is 1-1

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