of this letter along with all pertinent documents to the
Chief of Naval Personnel for inclusion in the members
If the CO does not have SPCM CA or the member
objects to the separation, the case must be referred to the
Chief of Naval Personnel for final determination. This
is accomplished by either message submission or a
standard letter of transmittal.
Do not send cases by message in which an
administrative board was held or the CO is the
While message submission
hastens the process and is encouraged, COs must use
discretion in determining which cases should be
submitted via message.
Discretion is appropriate in
cases wherein the basis for processing is a character trait
or physical or mental deficiency that if it were to become
known by the command personnel could create
dissension or further personal embarrassment to the
Due to the limitations of the message format,
commands processing USNR-R members and members
being processed in the best interest of the naval service
are not authorized to submit cases via message.
Message transmission will be sent by routine
precedence in the format provided in the
MILPERSMAN, Article 3640200(11). Make sure all
information required is included. Include your
servicing personnel support detachment (PSD) as an
A message submission must be released by either
the CO or the acting CO since it is taking the place of a
letter of transmittal. File a copy of the released message
in the members service record.
When you submit an administrative separation case
by message, send the supporting documentation
Figure 9-3.-Sample letter from CO with SPCM CA executing discharge.