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Records Disposal - 14135_19
Legalman 1 & C - Navy Lawyer / Jag training guide manuals
NAVLEGSVCCOMINST 5800.3A. The report is sent to Code 63 to arrive not later than the 15th day of the following  month. SECURITY As an LN, you will be required to work with clas- sified  information;  however,  your  involvement  with  it will be minimal. There may be court-martial trials and investigations in which classified information is in- volved  and  possibly  admitted  in  evidence  as  exhibits. There will also be incoming and outgoing routine clas- sified  documents  that  are  necessary  to  the  conduct  of official business. You should become familiar with the procedures that have been established by your office and command for the proper security of your office space.  Even  though  most  of  the  files,  records,  and documents you will be required to work with are not classified,  many  of  them  contain  sensitive  information and care should be taken to make sure these materials are  properly  safeguarded. Remember,  as  an  LN  you  are  considered  to  be working in a position of high trust and confidence. The unauthorized  disclosure  of  sensitive  and/or  confidential information  about  a  legal  assistance  client,  investiga- tion, or court-martial can be detrimental to the client, the  investigation  or  court-martial,  and  to  the  reliability of your office. Communications between an attorney and client are privileged to anyone unless the client consents  to  the  disclosure.  When  you  are  working  for an attorney, you are also bound by this privilege. Spe- cific procedures for the safeguarding of such materials as evidence, records of trial and investigations, and legal assistance files are discussed in those chapters that pertain to these topics. In addition to those procedures for properly main- taining the security of your office, you may occasion- ally  have  to  handle  classified  material.  These  occasions will normally occur only when you are working with an investigation or a trial in which classified information may be involved, either in testimony or as documentary evidence.  Familiarize  yourself  with  the  Department  of the Navy Information and Personnel Security Program Regulaton,  SECNAVINST  5510.1H,  if  you  are  re- quired  to  handle  classified  material. PURPOSE Basic to a security education program is the appre- ciation  that  there information  from Information and is a need for protecting classified hostile threats. The purpose of the Personnel  Security  Program  is  to protect  against  the  dissemination  of  information  that  is essential to national security. In an open society, such as that of the United States, disclosure outside autho- rized channels is tantamount to disclosure to a hostile intelligence  service. The purpose of the security education program is to make sure all personnel understand the need to protect classified  information  and  know  how  to  safeguard  it. The goal is to develop fundamental habits of security to the point that proper discretion is automatically exer- cised in the discharge of duties and that the security of classified information becomes a natural element of every task. RESPONSIBILITY,  MAINTENANCE, AND  SAFEGUARDING The  Chief  of  Naval  Operations  (OP-09N)  is  respon- sible for policy guidance, education requirements, and source support for the security education program. Commanding  officers,  through  their  security  managers, are responsible for security education in their command and for making sure it is afforded a significant share of the  time  dedicated  to  command  security  training. Classified information or material will be used only when there are proper facilities or under conditions adequate to prevent unauthorized persons from gaining access to it. To the extent possible, classified holdings will be consolidatcd to limit the areas where it will be used.  Anyone  who  has  possession  of  classified  material is responsible for safeguarding it at all times and par- ticularly  for  locking  classified  material  in  appropriate security containers whenever it is not in use or under direct supervision of authorizd persons. The custodian must  follow  procedures  that  will  guarantee  unautho- rized persons do not gain access to classified informa- tion by sight or sound or other means. Classified infor- mation will not be discussed with or in the presence of unauthorized  persons.  During  working  hours,  the  fol- lowing  precautions  will  be  taken  to  prevent  access  to classified information for unauthorized persons: l When classified documents are removed from storage for working purposes, they will be kept under constant  surveillance  and  facedown  or  covered  when not in use. Cover sheets are Standard Forms 703, 704, and 705 for, respectively, Top Secret, Secret, and Con- fidential  documents. .  Classified  information  will  be  discussed  only when an unauthorized persons cannot overhear the dis- cussion. Particular care should be taken when there are 1-10

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