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Reference Materials
Figure 2-7.—Sign-out list. should make a list of these lost or damaged books, indicating  where  replacement  books  may  be  obtained and whether these replacement books will be funded by JAG or out of command funds. Once this has been done, you should provide this information to your immediate supervisor  who  will  then  inform  the  appropriate  indi- vidual in your office, usually the head of the office, and a determination will be made about the replacement of these lost or damaged books. If it is determined that the lost or damaged books are to be replaced, then a request for replacement will be prepared by your office and sent to  the  appropriate  activity  for  the  purchase  of  the  re- placement  books. In the case of new materials, you will probably be asked to check where and how this material can be obtained  and  whether  or  not  the  purchase  of  such material  is  funded  by  JAG  or  from  local  command funds. The information about this new material will then be sent through your immediate supervisor to the appropriate  individual  in  your  office,  again  this  is usually the head of your office, where a determination will be made as to whether or not this material is needed for use in the library. If it is decided that this material is needed, then your office will prepare an appropriate request for the material. For materials funded by JAG, a letter request will be prepared by your office with an explanation as to why this material is needed for use in your office library, and the request is then sent to the appropriate office in JAG where a final determination will be made on the purchase of this material. For materials that are to be purchased through the use of command funds, your office should prepare the appro- priate request forms and send them to the office within the  command  that  handles  such  purchases. Reports As discussed earlier in this chapter, the Head, Field Library section in OJAG prepares and sends out an 2-13

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