The following paragraphs discuss the general
purchase regulations, purchase under existing shore
contracts, open market purchase, and the use of the
Order for Supplies or Services/Request for Quotations,
DD Form 1155.
The following rules apply to all purchases of food
1. Food items authorized for use by your ship or
station may be purchased under monthly, quarterly, or
annual contracts if the items cannot be furnished from a
normal source of supply.
2. The Department of Agriculture controls the
entry of certain foreign-grown fruits, vegetables, and
meats into the United States through absolute
quarantine. Therefore, in the procurement of meats,
fruits, and vegetables in foreign waters, only such
quantities should be taken on board as will be consumed
completely before arrival in home waters. Inform the
senior medical department representative when any
purchase is contemplated.
3. Do not order for use in the GM any brand name
article, food substitute, or other item on which
competition is restricted.
4. Order perishable food items well in advance of
the time set for sailing. You may need the additional time
to replace items that are not according to specifications.
5. Use the bakery facilities and equipment of your
ship or station to capacity. Keep purchases of
commercial bakery products to a minimum.
Purchasing Under Existing Shore Contracts
When you are purchasing food items that ordinarily
arc not in stock at the normal sources of supply ashore,
such items should be procured by the supply officer of
the shore supply activity with whom the requisition was
The Order for Supplies and Services/Request for
Quotation, DD Form 1155 (fig. 12-9), should be used
when you are purchasing under existing indefinite or
definite contracts. When you are preparing a DD Form
1155, make sure all the captions are filled in correctly
and verify against contract bulletins before placing
orders. Also, make sure the contract number is clearly
shown in the proper place on the form.
Complete information on the preparation of the DD
Form 1155 for definite or indefinite deliveries can be
found in the Procurement section of the NAVSUP
P-486, volume I.
The FSO should keep two completed receipt copies,
with the inspectors signature, of all orders for delivery
of food items under lock and key until the bills to which
they pertain have been received.
Local purchases for ashore GMs use are authorized
only through local supply support activities. Activities
afloat normally may not purchase food items from
commercial sources for GM use. If food requirements
cannot be secured from regular supply sources (such as
a local supply activity, an indefinite delivery contract,
and transfers from another military service or from
ships stores), local purchases may be made by the
supply officer, subject to limitations imposed by the
senior officer present, of approved items providing:
there is an immediate need and urgent
requirement for authorized supplies or services;
the supplies or service arc not available at the
local supply support activity; and
time is of the essence and scheduled operations
may not permit procurement through Navy
shore-based purchasing activities.
Fleet fast pay is a procedure that allows fast
payment under limited conditions to a contractor before
the governments verification that supplies have been
received and accepted. Fast payment procedures are
used for food supplies only. The procedure provides for
payment for food supplies based on the contractors
submission of an invoice that constitutes a
l the supplies have been delivered to a point of first
receipt by the government; and
l the contractor agrees to replace, repair, or correct
supplies not received at destination, damaged in
transit, or not conforming with purchase
The ship will not receive a dealers invoice nor
should it present any documents showing receipt and
acceptance to the paying office or to the supporting
supply activity ashore before payment for material
ordered under the fast payment clause.
The consignees (GM) copy of the purchase order
will contain the following instruction:
Consignees notification to purchasing activity
of nonreceipt, damage, or conformance. The
consignee shall tell the purchasing activity
promptly after specified date of delivery in the