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Overages and Shortages - 14164_298
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Mess Management Specialist 3 & 2 - Military manual for maintaining a mess hall
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Frequency of Inspections
Figure 13-7.-Explanation of the Sale of General Mess Meals, NAVSUP Form 1046. which  the  meals  were  sold.  Individuals  concerned Manual, SECNAVINST 5212.5. See also appendix B of should make payment before detachment. The FSO furnishes a receipt for the cash paid. The Cash Receipt Certificate, NAVCOMPT Form 2114, maybe used as a receipt form. This is done by marking out the line “for which I hold myself accountable to the Treasurer of the United States of America.” Deposit of Funds.–  When practical, finds in excess of  the  change  fund  should  be  deposited  daily  with  the disbursing  officer.  When  impractical  to  make  daily deposits, the cash should be deposited at least twice weekly.  Any  exceptions  to  this  must  be  authorized  by the  Naval  Supply  Systems  Command.  When  it  is it should be retained in the collection agent’s personal custody or turned in to the FSO. Accountability  File The FSO must maintain files of accounting records and substantiating documents required for audit of subsistence,  supply,  and  GM  operations.  Records  and documents must be retained and disposed of according to  Navy  and  Marine  Corps  Records  Disposition the NAVSUP P-486, volume 1. RESPONSIBILITY.–  The  accountability  file  must be  established  by  the  FSO  on  the  first  day  of  the accounting  period. SECURITY.– The accountability file must be kept under  lock  and  key  by  the  accountable  officer  to maintain  security  of  all  accountable  transactions  and substantiating  accountable  documents. At the end of the quarter, the documents in this file become the ship’s retained  returns for the period, except the rough inventory. The rough inventory should be impractical for the collection agent to deposit cash daily, retained in the accountability file until the next rough inventory  is  made. SANITATION Sanitation was discussed in detail in chapter 1. This chapter addresses sanitation from the management position. The  FSO  is  held foodborne illness that directly  responsible  for  any may result from improper or 13-21

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