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Computing Daily Food Cost -Continued - 14164_274
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Accounting Procedures - 14164_276
DETERMINING  OPERATING  LIMITS We now know that the Enlisted Dining Facility Control  Record,  NAVSUP  Form  338,  provides  a  daily cumulative record of the financial condition of the GM. The leading MS uses the data available on the NAVSUP Form 338 for menu planing and for menu revision and adjustment to accomplish the following goals: .  Determining  the  financial  status  of  the  GM before  preparing  a  menu,  especially  when  planning  to use high-cost menu items . Comparing the daily monetary allowance with the daily food cost as a check of the actual cost each day with the authorized cost for the same day l Relating the actual cost of one ration to the daily menus  to  determine  the  relatively  high-  and  low-cost menus and to use that information in planning future menus  and  to  adjust  menus  that  have  resulted  in excessively  high  costs The FSO will check the NAVSUP Form 338 daily to make sure the GM is operating within the authorized allowance.  This  daily  check  also  makes  sure  the NAVSUP Form 338 is being posted daily. Whenever an overissue occurs, immediate action should be taken to determine the cause and eliminate the overissue by a corresponding underissue. SPECIAL MEAL FEEDING When specific conditions are met, there is a need for issuing special meals. These meals are issued for consumption  aboard  aircraft,  small  craft,  or  at  a  duty station  away  from  the  GM.  The  following  are  the different  types  of  special  meals  along  with  a  brief description  of  the  conditions  that  should  be  met  when they are issued: . Flight meals. Enlisted members of the armed services who are entitled to a meal without charge in a GM when permitted or required to fly in Navy or Marine Corps  aircraft  are  issued  flight  meals  without  charge. Enlisted personnel who are not entitled to meals without charge, yet have TAD or travel orders permitting or requiring them to fly in Navy or Marine Corps aircraft, are  charged  for  flight  meals  at  the  current  prescribed rate.  Other  special  provisions  applying  to  flight  meals are  discussed  in  the  Expenditures  and  Accounting section of the NAVSUP P-486, volume I. . Boat meals. Boat meals are issued at no charge to enlisted members of the armed services who are entitled to rations-in-kind and are unable to return to the GM for a meal for reasons such as assignment as beach guards or boat crew members. Navy enlisted personnel receiving  COMRATS/BAS  and  officer  personnel  must pay cash for each boat meal received. . Bag lunches are issued to personnel entitled to rations-in-kind when assigned to duty that prevents them from returning to the GM for a regular meal. When bag lunches are used, they are accounted for as regular GM meals, or as special meals, whichever method is most  administratively  helpful  to  the  GM. . In-transit meals are for enlisted personnel of the military  services  that  are  in  a  group  travel  status, including air travel, and are not receiving per diem or COMRATS/BAS. They are entitled to transit meals at no charge when they cannot be fed in the GM. RESPONSIBILITIES Discussed next are the responsibilities of both the FSO  and  the  requesting  officer  in  processing  requests for  and  issuing  special  meals. Food  Service  Officer The FSO is responsible for the following: l l l l Requisitioning authorized food items for special meals required Procuring  nonfood  items  authorized  for  the preparation  of  special  meals Providing  the  facilities  and  supervising  the preparation  of  special  meals Maintaining files of the receipt for flight meals to  substantiate  billings  to  foreign  governments ENTITLEMENT  CERTIFICATION.–  A re- sponsible officer or chief petty officer certifies on the NAVSUP Form 340 the eligibility of the United States enlisted crew members and passengers not receiving per diem  or  COMRATS/BAS  to  receive  special  meals without charge. The officer or chief petty officer lists the name of each individual, meal pass number, and the abbreviated name of the activity to which the person is assigned. ISSUE PROCEDURES.– The FSO is authorized to issue special meals only when paid for in cash, or when proper certification is acquired. Proper certification 12-17

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