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Food Cost Control Record - 14164_66
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Figure  3-7.—Petty  cash  voucher. messes with less than 20 members. An example of a food cost control record is shown in figure 3-8. Meals  Served  Record  Sheet This record reflects a summary of all meals that were  consumed  in  the  mess,  broken  down  by  category (officers, enlisted, or guests), and further broken down by breakfast, lunch, and dinner. The document used to support these figures is the Sale of General Mess Meals, NAVSUP  Form  1046,  that  is  used  to  record  meal consumption. This  record  will  be  used  in  the preparation  of  the  Computation  of  Commuted  Rations form. An example of a meals served record sheet is shown in figure 3-9. Monthly  Voucher  Folders All  private  mess  itemized  and  certified  receipts  and tapes  of  provisions  purchased  locally,  copies  of vouchers  covering  transactions  with  the  disbursing officer, and any other vouchers substantiating entries on the mess statement will be filed in monthly voucher folders. These folders are submitted to the audit board and eventually retained by the mess treasurer. PREPARATION OF MONTHLY FINANCIAL OPERATING STATEMENT The mess treasurer is responsible for the preparation of  the  monthly  financial  operating  statement  consisting of a cash account that shows cash received (income) and cash spent (expenses), and a balance sheet that shows the financial condition of the mess and provides useful 3-11

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