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Chapter 3 - Accounting
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Mess Management Specialist 3 & 2 - Military manual for maintaining a mess hall
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Retention of Records and Documents - 14164_59
Figure 3-1.—Preparation of NAVSUP Form 1358. the remainder of the accounting period. This is the only situation when a fractional return is required upon the relief of an accountable FSO. Delay and Delinquency When returns cannot be submitted on or before the date they are required to be submitted, a letter/message from the commanding officer explaining the reason for the delay and the anticipated mailing date is to be forwarded to NAVFSSO before the normal submission date. A  copy  of  the  letter  is  forwarded  to  the administrative/area/type  commander  via  the  military chain of command. Merged  Returns To  reduce  the preparing   returns, administrative  work  involved  in a  GM  may  merge  returns  of  a shortened accounting period of 31 days or less with the previous  or  following  accounting  period,  except  at  the end of the fiscal year. For example, a ship or activity being disestablished on January 15 may merge that period with the return rendered for October 1 through December 31. Merged returns must be approved in writing by the commanding officer. NAVFSSO (code F) should be notified as soon as possible. The letter of notification  should  include  the  reason(s)  for  the  merged returns. No GM returns are merged between 2 fiscal years unless specifically authorized by NAVFSSO. Temporary  Closure The GMs that are temporarily closed for overhaul, remodeling, or renovation should continue to render monthly reports and quarterly returns in the usual manner,  reporting  any  receipts,  expenditures,  or surveys.  For  example,  if  the  GM  continues  to  support 3-2

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