a facilitator, and situational meetings in the following
When planning your zone meetings you should
consider several factors. You must decide on the
frequency, format, and meeting place and time.
Frequency of Meetings
Most ZSs hold production and planning meetings
monthly. However, if your zone covers a large
geographical area, you may need to meet less often.
The format of your meeting will depend on the
planned agenda. You can choose between a classroom
lecture type of format or more of a round table, guided
Place and Time
The meeting place should be as convenient to all as
possible. Pick a central site or try to rotate the location
between the stations. Look around for appropriate
facilities. RINCs usually have contacts for free meeting
sites they use for their DEP meetings. Schools, fraternal
and veterans organizations, Reserve centers, and
government buildings are all usually more than happy
to let you use their facilities. Set your meeting time to
avoid getting recruiters on the road too early or keeping
them on the road late at night.
SET GROUND RULES
You should establish ground rules for zone
meetings so everyone understands your policy on
attendance, participation, courtesies, assignments,
breaks, and interruptions.
There should be no question in the recruiters minds
that attendance is mandatory at these meetings. Have
RINCs clear exceptions with you in advance. Make sure
everyone understands promptness is important. Delaying
the meeting will eat up everyones time.
Encourage total participation of all assigned. Every
RINC and recruiter are important to the team and
should be urged to participate in planned training as
well as impromptu
ideas and solutions. Draw out the
common courtesies cannot be
overlooked. The golden rule is in effect. Also remind
personnel of the sensibilities of others.
Share the podium. Assign training to others in the
zone, especially those RINCs who may be aspiring for
increased responsibility. Recruiters who have proven
successful in an area should be encouraged to share that
knowledge with others. Another tactic is to have
someone train in areas in which they themselves may
need help. They will be forced to research and may
concentrate long enough in their preparation to train
themselves in the process.
If your meeting is going to be over an hour long,
schedule breaks. They should be at least 10 minutes out
of every hour.
Set a policy for interruptions. If you want them to
feel free to interrupt you during the training, let them
know. On the other hand, if you would prefer to take
questions and comments only at the end of your
training, say that too. Under no circumstances should
you allow zone members to interrupt each other.
SETTING AN AGENDA
Well-planned meetings must include an agenda.
This provides you with a set plan of the topics you
want to cover and the order in which you want to cover
them. Figure 9-2 shows a sample agenda for a zone
meeting. This meeting will start with an awards
presentation by the CO to get everyone motivated. The
ZS then plans to lead the RINCs in a production review
and planning session. After that, three topics required
by this months training plan will be covered-two by
RINCs and the other by the ZS. A military entrance