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Vehicle Use Notification Letter
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Navy Counselor 1 & C (Recruiter) - Military manual for recruiting
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Parking In High Crime Areas
TRIP LOG.– Each driver is required to record in section  A  his  or  her  name,  mileage  out,  time  of departure, major destination, mileage in, and time of return at the end of the workday  or as drivers change. The  driver  will  sign  each  entry.  Initials,  rubber stamps, printed names, or single signatures diagonally or  vertically  across  several  entries  are  not  acceptable. MONTHLY   RECAP   AND   CERTIFICA- TION.– Section B is the monthly recap of miles driven and  scheduled  maintenance.  This  section  is  tilled  out by  RINCs  for  station  vehicles  or  by  ZSs  for  their assigned vehicles. Section C is used to document all credit card purchases. This  section  is  filled  in  as purchases  occur. At the bottom of this section the responsible RINC or ZS certifies that the vehicle has been  operated  only  for  official  business,  that  all  costs are proper, and that the safety inspection, section D, has  been  performed. SAFETY INSPECTION.–  Section D contains a safety  inspection  checklist,  a  remarks  section,  and  an operator’s checklist. The  safety  inspection  will  be performed   monthly. The  operator’s  checklist  gives requirements for items to be checked before, during, and   after   each   operation   of   the   vehicle,   weekly accomplishments,  and  items  to  be  checked  at  each refueling of the vehicle. DOMICILE-TO-DUTY The  Department  of  the  Navy  policy  is  to  use government   transportation   for   official   use   only, allowing use between residences and places of duty only   in   those   situations   where   the   individual concerned  has  an  assignment  or  official  obligation away from his or her regular duty station that requires him  or  her  to  proceed  directly  to  the  place  of assignment or obligation without reporting first to his or her regular duty station, or to return from such place  of  assignment  or  obligation  after  normal working  hours. Domicile-to-Duty Limitation Domicile-to-duty  mileage  is  limited  to  less  than  1 percent of the total monthly mileage driven for each government  vehicle  assigned. Eligible  Personnel Domicile-to-duty  use  of  a  government  vehicle  can only  be  authorized  for  those  personnel  engaged  in field  work  away  from  their  regular  duty  station. Recruiters  personally  engaged  in  production  recruiting are eligible. Domicile-to-duty use is not authorized for any enlisted or officer personnel whose primary responsibility is supervisory except in the following circumstances: Field production supervisors, CRs, and ZSs  can  use  domicile-to-duty  when  and  only  when engaged in field work directly related to production or goal  attainment.  Production  or  goal  attainment  refers to civic lectures, high school and college visits, fairs and exhibits, applicant home visits with production recruiters,  or  similar  evolutions. Authority Domicile-to-duty  use  of  a  government  vehicle must  be  approved  in  advance  of  each  separate  instance by  a  responsible  official  appointed  by  the  CO. Responsible officials include RINCs, ZSs, and CRs. Individuals  may  not  approve  their  own  use  of  a vehicle   for   domicile-to-duty. No  individual  is authorized  blanket  permission  for  domicile-to-duty  use of  a  government  vehicle.  Under  no  circumstances may  domicile-to-duty  use  be  authorized  for convenience or because of a lack of secure parking for a  vehicle. Domicile-to-Duty  Log A   Domicile-to-Duty   Log,   NAVCRUIT   Form 11240/2, shown in figure 4-2, is maintained by each approving official to record the nature, dates, and time each domicile-to-duty use is permitted. Individuals authorized domicile-to-duty should record the use in the  vehicle  use  log  and  report  the  mileage  to  the approving official no later than the next working day. The mileage to be recorded in the domicile-to-duty log is as follows: l Mileage out – The number of miles from the recruiter’s office to his or her domicile l  Mileage  in  – The number of miles from the recruiter’s domicile to the recruiter’s office This log should be reviewed and annotated by the next senior in the chain of command or the XO and forwarded along with the vehicle logs to the vehicle coordinator each month. No use of domicile-to-duty is  reported  by  forwarding  a  negative  report.  Copies  of all logs are maintained by the NRD transportation clerks. 4-6

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