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involving Navy recruiters has had or may have an
adverse impact on recruiting efforts and upon relations
with the public.
l All motor vehicle operators must immediately
report any mishap that they are involved in to the
traffic safety coordinator or vehicle coordinator via the
chain of command.
MOTOR VEHICLE MISHAP/INCIDENT
REPORTING AND INVESTIGATIONS
A motor vehicle mishap is a mishap involving the
operation of a DOD motor vehicle involved in a
collision with other vehicles, objects, or pedestrians;
personal injury or property damage due to cargo
shifting in a moving vehicle; personal injury in
moving vehicles or by falling from moving vehicles;
and towing or pushing mishaps. If an improperly
parked vehicle (for example, the hand brake not
engaged or transmission not in park) rolls and strikes
pedestrians, objects, or vehicles, the incident is
considered a mishap. It is also considered a mishap
when an illegally parked vehicle is struck by another
vehicle. A vehicle incident report should be submitted
on a motor vehicle only when the vehicle was
damaged while it was unoccupied and properly and
legally parked (not merely stopped in traffic). The
following paragraphs briefly outline the reporting
requirements for mishaps and incidents and the criteria
for determining when an investigation is warranted.
What To Do if You Are Involved
in a Motor Vehicle Mishap
Even the safest drivers may find themselves
involved in a motor vehicle mishap. First of all don’t
panic. Here’s what you should do:
l Take any necessary emergency action and
notify the police.
l Don’t sign or make any statements about
responsibility except to your supervisor.
l Get the facts. Get names and addresses of all
persons involved and the extent of injuries, if any.
Get names and addresses of all witnesses. Ask each
of them to complete a Statement of Witness, SF 94.
Study the scene of the accident and fill out Operator’s
Report of Motor Vehicle Accident, SF 91. Don’t rely
on memory.
l Make an immediate report.
call your
supervisor as soon as possible and report the accident
to the district vehicle coordinator. Obtain a state
motor vehicle department accident report from the
police and submit it as required by local law. Each
government vehicle should have a full mishap
reporting kit in the glove compartment. It should
contain the following forms:
Operator’s Report of Motor Vehicle Accident,
SF 91.
Investigation Report of Motor Vehicle
Accident, SF 91A, (Use this form if the
accident damage is estimated to be $500 or
more.)
Data Bearing upon Scope of Employment of
Motor Vehicle Operator, OF 26 (especially
important in cases of third-party involvement).
Federal Employee’s Notice of Traumatic
Injury and Claim, CA 1 (if applicable).
Statement of Witness, SF 94.
What To Do If You Have an Accident, GSA
1812.
l Submit all required forms, written repair
estimates, and pictures of the damage to the vehicle
coordinator within 10 calendar days,
Incident Reporting Requirements
Incident reports are submitted by the NRD to the
Area. The NRD will need the following information
from you to complete the report:
l Type of incident
l Local date, time, and day of week when the
incident occurred
l Location of the incident
l Personnel involved
l Damages incurred
l Law and investigative agencies notified
l Brief narrative including operational impact
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