Quantcast Zone Supervisor Monthly Planner/Itinerary

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Figure 8-3. Sample PATE sheet
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Navy Counselor 1 & C (Recruiter) - Military manual for recruiting
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Check Status of Prospect/Applicants Scheduled for Further Processing
side,  the  PATE  sheet  will  also  identify  those  stations that are most efficient. Call on these RINCs to share their  success  strategies  at  zone  training  sessions.  The Science a n d    A r t    o f    N a v y    R e c r u i t i n g , COMNAVCRUITCOMINST  1133.6,  provides  a comprehensive  trouble-shooting  guide  for  activity  and processing  analysis. ZONE  SUPERVISOR  MONTHLY PLANNER/ITINERARY Each chief recruiter (CR), ZS, NRD trainer, and NF/RZ    recruiter    maintains a    M o n t h ly Plainer/Itinerary,  NAVCRUIT  Form  5220/1,  that  is published  and  distributed  to  each  NRS  and  key  NRD and MEPS personnel. We  will  only  cover  the  ZS planner. Publishing and Long-Range Planning Only  the  current  month’s  planner/itinerary  needs to  be  published,  but  it  is  recommended  that  12 out-month  planners  be  maintained  for  long-range planning purposes. Use the out-month planners to list follow-up  station  visits,  known  meetings,  conferences, leave, and the like. Preparation of the ZS Monthly Planner/Itinerary The first consideration in the preparation of the ZS  monthly  planner/itinerary  is  your  zone’s  needs. Consider   recruiter   qualification   standards   (RQS) training  and  qualification  needs,  specific  training requirements,   inspections,   follow-up   visits,   DEP meetings,  zone  meetings,  RINC  training,  and  time  to meet  and  indoctrinate  new  personnel. Other considerations   include   personal   and   professional meetings  and  commitments  and  leave  and  liberty. Leave  some  flexibility  in  your  planner.  You  need some time slots left open to take care of unexpected production  problems,  interview  potential  attrites,  and honor  requests  for  assistance  within  the  zone.  Within the  space  restraints  of  the  planner,  try  to  include  not only  the  name  of  the  station,  but  also  the  main purpose  you  want  to  accomplish  during  that  visit. This  serves  as  a  reminder  to  the  RINC  if  certain personnel  need  to  be  present.  You  may  find  that some problems are taken care of before you arrive to train them simply because they know what you are coming  to  check.  We  discuss  frequency  of  planned visits in chapter 9, “Meetings, Visits, and Inspections.” RINC DPR The DPR is the most important one-on-one time that RINCs spend with their recruiters. Conducted at the end of each day or before the start of the next working day, the daily production review allows for evaluation of prospecting and processing efforts as well   as   an   overall   status   of   the   recruiters’ contributions  to  station  goal. Besides production updates,  the  review  provides  a  good  time  to  check recruiters  for  attitude,  motivation,  and  general  morale. Usually,  the  RINC  will  have  obtained  most  of  the DPR information during the course of the day. The one-on-one  DPR  still  needs  to  be  accomplished  to  get the  big  picture,  provide  training,  and  afford  each recruiter   an   opportunity   for   a   more   private conversation. DPR Process The DPR should be conducted individually with each recruiter. Start by setting some rapport with the recruiter.  As  previously  mentioned,  the  RINC  should use  the  DPR  for  an  attitude  check  as  well  as  a production review. Next,  determine  the  status  of eligible   applicants   previously   recorded   on   the applicant   log   and   analyze   prospecting   results. Determine  what  action,  if  any,  needs  to  be  taken, provide training, conduct counseling, or recommend an  adjustment  of  the  recruiter’s  activities.  Make  sure you lead the recruiter in the right direction and the recruiter’s  changes  to  the  plan  meet  a  specific objective. Summarize  the  DPR  and  close  on  a positive note. This  is  an  overview.  In  the  next paragraph we’ll look at a step-by-step approach to the DPR. Steps of a DPR There is no required sequence to the steps of a DPR as long as the RINC starts with some rapport and  winds  up  with  a  summary  and  positive  note. What  happens  in  between  will  differ  with  each recruiter  and  situation. CHECK   PROSPECT-CARDS   ON   NEW INTERVIEWS.–  Check  the  prospect-cards  (P-cards) on  new  interviews  for  blueprinting  documentation  to include   proper   identification   of   the   want,   need, dominant  buying  motive  (DBM)  and  basic  enlistment eligibility  requirements  (BEERs).  Make  sure  the  next step in processing has been scheduled or disposition is  completed. Make  sure  the  recruiter  asked  for 8-9

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