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Figure 3-2.—Example of Public Voucher for Purchases and Services Other Than Personal, SF 1034
The   OMM   and   comptroller   develops   local procedures   for   the   payment   of   official   mail   service. These  procedures  should  specify  how  checks  will  be delivered   to   the   serving   civil   or   military   post   office (MPO)   and   how   signed   receipts   will   be   given   by   the postal  service  for  services  rendered. The   OMM   prepares   the   Standard   Form   1034, Public   Voucher   for   Purchases   and   Services   Other Than   Personal,   (fig.   3-2),   and   submits   it   to   the comptroller.   This   form   describes   in   detail   the   postal services   to   be   procured. The   disbursing   officer   (DO)   will   prepare   a Treasury   check   payable   to   one   of   the   following postmasters: Postmaster  of  applicable  local  post  office Postal   Finance   Officer   (PFO),   San   Diego Accountable   Postmaster,   New   York The  OMM  or  alternate  picks  up  the  Treasury  check from   the   DO,   mails   or   delivers   it   to   the   serving   post office,   and   obtains   a   receipt   for   it   from   a   USPS representative. The   OMM   certifies   on   the   signed   post   office receipt   that   the   requested   service   has   been   received and   delivers   it   to   the   comptroller. The   comptroller   attaches   the   post   office   receipt   to the   retained   copy   of   the   SF   1034   to   serve   as   the receiving   report. ADVANCE   DEPOSIT   TRUST ACCOUNT   (ADTA) An   ADTA   may   be   established   at   any   civil   post office   to   pay   the   costs   for   meter   settings,   permit imprint   mailings,   Business   Reply   Mail   (BRM), Merchandise   Return   Service   (MRS),   Express   Mail, and   postage   due   mail. The   establishment/replenishment   of   different ADTAs  can  be  accomplished  on  the  same  SF  1034; however,   it   must   be   clearly   indicated   on   Standard Form  1034  the  amount  that  is  being  deposited  for  each ADTA. Advance   payments   to   any   ADTA   are   limited to   the   anticipated   requirement   for   the   current quarter. The   OMM   and   comptroller   reviews   all   ADTA balances   monthly   and   transfers   funds   between ADTAs,   as   necessary,   to   ensure   the   effective   use of   available   funds.   All   transfers   of   funds   between ADTAs   are   documented   on   the   Journal   Voucher, Optional   Form   101   7-G,   shown   in   figure   3-3. Figure 3-1.—Example of Signature Card, DD Form 577. 3-2

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