Quantcast Centralized Automated Payment System (CAPS)

Click Here to
Order this information in Print

Click Here to
Order this information on CD-ROM

Click Here to
Download this information in PDF Format

 

Click here to make tpub.com your Home Page

Page Title: Centralized Automated Payment System (CAPS)
Back | Up | Next

Click here for a printable version

Google


Web
www.tpub.com

Home

   
Information Categories
.... Administration
Advancement
Aerographer
Automotive
Aviation
Combat
Construction
Diving
Draftsman
Engineering
Electronics
Food and Cooking
Math
Medical
Music
Nuclear Fundamentals
Photography
Religion
USMC
   
Products
  Educational CD-ROM's
Printed Manuals
Downloadable Books

   


 

Share on Google+Share on FacebookShare on LinkedInShare on TwitterShare on DiggShare on Stumble Upon
Back
Postage Meter Setting at Military Post Offices (MPOs)
Up
Official Mail Management - Military guide to working in a post office
Next
Cost Saving Mail Services
and   request   a   representative   meet   with   the   command official   mail   manager.   The   representative   will   arrange for   manually   set   meters   to   be   exchanged   for   electronic meters   that   can   be   remotely   set.   The   local   post   office will   be   informed   that   current   meter   licenses   must remain  in  effect.  Do  not  apply  for  a  new  license.  This is   not   necessary   and   could   cause   problems. Each   activity   desiring   to   set   postage   by   phone must   have   an   established   “Postage   by   Phone”   account number.   For   activities   with   more   than   one   meter,   a master   account   number   will   be   established.   This allows   an   activity   to   set   all   meters   from   one   account. The   representative   from   the   meter   manufacturer   will provide   USPS   the   CMRS   lockbox   address,   and   obtain the   “Postage   by   Phone”   account   number   for   the OMM. Activities   will   receive   the   new   electronic   meters after   all   USPS   regulations   have   been   satisfied   and   an account   is   properly   set   up.   The   meter   manufacturer informs   the   OMM   when   all   requirements   have   been met   and   then   provides   the   account   number. T o    p r e p a r e    f o r    a n    i n i t i a l    d e p o s i t ,    t h e    O MM determines   how   much   postage   will   be   needed   for   a three-month   period.   When   the   account   number   is known,  an  SF  1034  is  completed  by  the  OMM  and  sent to   the   local   paying   authority.   The   initial,   and subsequent   checks   for   postage   will   be   made   payable to   the   USPS   and   sent   to   the   address   provided   by   the meter    manufacturer    representative.    The    account number   is   shown   on   the   SF   1034   and   the   Treasury check.   For   funds   deposited   by   regular   mail   allow   5 business   days   for   funds   to   be   available.   For   overnight delivery   by   Express   Mail   or   private   carrier,   allow   2 business   days.   Use   overnight   mail   for   deposits   only when   unplanned   expenditures   have   depleted   postage funds. The   command   OMM   will   accompany   the   local meter   manufacturer’s   technician   to   the   post   office where   the   meter(s)   is/are   licensed,   and   have   the meter(s)   checked   out   of   service.   The   OMM   will request   the   local   post   office   to   transfer   the   balance   of postage   left   on   the   old   style   meters   to   the   postage   by phone   account   number.   When   the   postage   balance from  the  old  style  meter(s)  has/have  been  transferred to  the  CMRS  account,  the  OMM  will  set  postage  on the  meter.  The  meter  manufacturer  will  provide  an instruction    booklet    that    lists    the    step-by-step procedures   required   to   set   postage   by   phone. Meters   should   be   reset   at   least   quarterly.   To   reset the   meter(s),   official   mail   managers   will   call   the   meter 3-10 manufacturer   using   the   toll-free   number   provided   by the   representative.   Enough   funds   must   be   in   the account  to  cover  the  amount  of  postage  that  will  be  set on   the   meter. Centralized   Automated   Payment   System (CAPS) The   Defense   Finance   and   Accounting   Service (DFAS)   has   agreed   to   use   the   Centralized   Automated Payment   System   (CAPS)   as   the   standard   method   for paying   USPS.   The   benefits   of   using   this   type   of electronic   system   are   as   follows: Reduces  the  cost  of  doing  business Availability  of  finds  for  use  upon  request  within 2  business  days Ability   for   mailers   to   determine   the   balance   of and   transactions   in   their   individual   CAPS account Eliminates   the   necessity   of   most   local   trust accounts Refunds The   command   may   receive   refunds   for   spoiled postage   meter   tapes   or   other   unused   postal   services previously   paid.   To   process   the   refund,   you   should: l l Q13. Request  the  post  office  issue  a  check  or  money order   payable   to   the   disbursing   officer Immediately  upon  receipt,  when  a  cash  refund  is received,  take  it  to  the  DO  for  deposit  as  a  cash collection What  should  be  done  with  spoiled  postage  meter tapes? Requisitioning    Postage Metering    Equipment Department   of   Defense   (DOD)   activities   use postage   meters   at   various   locations   overseas   and aboard   ship   when   applying   postage   to   DOD   official mail. DOD  commands  using  postage  meters  must  have a   postage   meter   license.   The   command   submits PS  Form  3601-A  to  the  serving  gateway  postmaster  to get   the   license.   The   command   requiring   the   postage meter  will  submit  a  separate  PS  Form  3601-A  for  each license   it   requests.

Privacy Statement - Press Release - Copyright Information. - Contact Us - Support Integrated Publishing

Integrated Publishing, Inc.
6230 Stone Rd, Unit Q Port Richey, FL 34668

Phone For Parts Inquiries: (727) 493-0744
Google +