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Figure 3-8.—Example of Mailing Permit Application and Customer Profile, PS Form 3615
More  than  one  meter  may  be  assigned  to  a  license at  any  given  location.  MPOs  are  not  authorized  to  issue licenses,   but   will   maintain   a   supply   of   PS   Forms 3601-A   in   case   they   are   needed   by   a   local   agency. This   form   is   completed   by   the   requesting   command and   mailed   to   the   appropriate   gateway   postmaster   at the   following   locations: •   Locations   served   by   Postmaster,   New   York   or Miami: U.S.   Postal   Service Office   of   Mailing   Requirements Attn:   Meter   Section Room   3220,   JAF   Building New  York,  NY  10199 .   Locations   served   by   Postmaster,   San   Francisco: U.S.   Postal   Service Office   of   Mailing   Requirements Attn:   Meter   Section 1300  Evans  Ave.,  Room  303 San   Francisco,   CA   94188 The   DOD   command   using   meters   is   responsible for   the   operation   and   use   of   the   meter.   The   COPE   or postal   finance   officer   (PFO)   at   each   location   where postage   meters   are   in   use   keeps   a   copy   of   the Application   or   Update   for   a   License   to   Lease   and   Use Postage   Meters,   PS   Form   3601-A,   for   each   official meter.  Do  not  use  meters  without  a  valid  license  issued by   the   serving   gateway   postmaster. Licenses   will   be   canceled   when   not   needed.   The equipment   should   be   returned   to   the   location   from which   it   was   leased. Q14.  Postage  meters  may  not  be  used  without  a  valid license.   (T/F) COST-SAVING   MAIL   SERVICES There   are   various   money-saving   methods   for dispatching   mail.   The   most   economical   method   is   the use   of   the   guard   mail   system.   This   system   is   not   a function  of  USPS  and  therefore  no  postage  is  required. The   other   mailing   methods   discussed   will   also   save m o n e y    b e c a u s e    o f    t h e    b u l k    m a i l i n g    t o    o t h er commands. U.S.   GOVERNMENT   MESSENGER ENVELOPES   (GUARD   MAIL) The  following  are  general  guidelines  for  the  use  of guard l l l l l l mail   envelopes: Cross  out  or  cover  the  last  address  appearing  on the    envelope. Include   the   name   of   the   command   where   the envelope   is   to   be   delivered.   Use   approved, recognizable   short   titles   in   place   of   a   full command   name.   You   can   include   a   particular person’s  name  or  a  department/staff  office  code. Bundle   all   guard   mail   together. Use   yellow   guard   mail   envelopes.   If   yellow envelopes   are   not   available,   regular   blank envelopes   are   acceptable,   if   “Guard   Mail”   is written   on   the   envelope. Fill   out   signature   log   book   at   the   consolidation center  during  drop  off  and  pick-up  of  guard  mail. Do   not   send   Confidential   and/or   Secret   material in   guard   mail   envelopes.   It   is   prohibited   by   the Department   of   the   Navy   Information   and Personnel   Security   Program   Regulation, OPNAVINST   5510.1. PERMIT  IMPRINT Naval   activities   desiring   to   make   permit   imprint mailings   will   establish   a   permit   imprint   account. Activities   desiring   to   apply   for   a   mailing   permit imprint   will   submit   a   Mailing   Permit   Application   and Customer   Profile,   PS   Form   3615   (fig.   3-8),   along   with the   appropriate   fee,   to   the   civil   post   office   where   the permit   imprint   mailings   will   be   deposited.   Permit imprint   mailings   cannot   be   made   at   military   post offices. A   permit   imprint   account   Advance   Deposit   Trust Account   (ADTA)   is   established   at   each   post   office where   permit   imprint   mailings   are   deposited.   No minimum   dollar   amount   is   needed   to   open   a   permit imprint   account   ADTA;   however,   sufficient   funds must   be   available   to   cover   the   complete   cost   of   the mailing. Payments   for   postage   or   deposits   to   a   permit imprint   ADTA   will   be   made   at   each   point   designated by   the   postmaster. 3-11

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