Quantcast Navy Consolidated Mail Facilities (CMFs)

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Reducing Postage Costs
the  chances  of  misrouted  or  delayed  mail,  and  the  cost of   the   overall   mailing. Under  the  postage  rate  structure,  the  first  pound  is the   most   expensive.   As   weight   increases,   the   cost   per pound   decreases.   The   cost   and   weight   of   the   container and   any   package   material   is   considered   in   the   mailing cost. C o n s o l i d a t e d    m a i l    r e d u c e s    t h e    n u m b e r    of individual   official   mailings   and   thus   the   Navy’s overall   postage   costs.   Consolidated   official   mailings will  be  made  when  they  are  cost  effective.  Savings  will increase   if   consolidated   mailings   are   used. To  make  the  most  of  consolidation,  each  command designates  one  office  to  process  all  outgoing  mail.  This can   be   the   command   administrative   office   or   an official   mail   acceptance   site.   Commands   with   large supply   centers   have   an   acceptable   alternative   by designating   two   separate   offices   for   processing o u t g o i n g    o f f i c i a l    m a i l .    O n e    f o r    p r o c e s s i ng administrative   correspondence,   and   the   other   for processing   supplies,   parts,   and   materials. The   command   will   prevent   individual   offices, sections,   or   divisions   from   depositing   outgoing   mail directly   into   postal   channels.   Once   control   of   the official   mail   is   established,   cost   savings   can   be realized.   Frequent   surveys   of   outgoing   mail   can identify   those   addressees   for   which   several   pieces   of mail   can   be   consolidated.   Set   up   groups   of   separate holdout  slots,  boxes,  or  bins  for  these  addressees.  This will   allow   a   basic   structure   for   consolidating   outgoing mail. B e f o r e    t h e    f i n a l    m a i l    c l o s e o u t    e a c h    d a y, consolidate   all   mail   with   the   same   address   into   the minimum   number   of   tie   outs   possible.   At   large   shore activities,   or   in   other   areas   where   several   naval commands   are   located,   the   Consolidated   Mail   Facility (CMF)  or  mail  metering  site  will  be  the  single  point  of consolidation   for   all   outgoing   official   mail. Q3.   The   OMM   should   conduct   mandatory   training for  a  tenant  command/activity  OMMs  how  often? Q4.   Consolidated   mail   reduces   the   number   of individual   official   mailings   and   thus   reduces what   other   factor? NAVY   CONSOLIDATED   MAIL FACILITIES    (CMFs) The  Navy  has  been  at  the  forefront  in  exploring new   initiatives   to   reduce   the   cost   associated   with handling   and   processing   of   official   mail.   One   exciting project   is   the   establishment   of   consolidated   mail facilities. CMFs   are   large   official   mail   metering   and processing   centers   established   to   process   all   Navy official  mail  in  select  areas  where  there  is  a  large concentration   of   government   activities. Through  the  centralization  of  functions  that  have commonality,   many   naval   activities   have   been   able   to eliminate    postage    metering    equipment    requirements, associated   lease/maintenance   costs,   and   duplication   of messenger   services.   Postage   costs   have   also   decreased because   the   CMFs   have   expanded   consolidation   of mail   destined   to   more   locations,   at   less   cost   than   if each   individual   activity   consolidated.   For   example,   a 40-pound   pouch   of   consolidated   letter   mail   originating in   San   Diego   and   destined   for   naval   activities   in   the Washington,   D.   C.,    area   costs   approximately   45 dollars.   If   postage   is   paid   on   each   individual   letter enclosed   in   the   pouch   (assuming   each   letter   weighs one   ounce),   the   cost   would   be   approximately   200 dollars.   In   this   example   the   consolidated   mailings   will save   over   150   dollars. Centralizing   mail   in   one   location   standardizes processing   methods   and   increases   the   volume   of   letter mail   necessary   to   qualify   mail   for   postal   discounts through   presorting   and   barcoding. The   transportation   network   of   a   CMF   can   ensure t h e    d e l i v e r y    o f    c o r r e s p o n d e n c e    b e t w e e n    a r ea government   activities   without   applying   postage.   A CMF   can   greatly   reduce   costs   by   establishing p i c k - u p / d e l i v e r y     r o u t e s     a n d     t h r o u g h     t h e sorting/distribution   of   guard   mail. L a r g e    v o l u m e s    o f    o u t g o i n g    o f f i c i a l    m a il consolidated   by   naval   activities   in   the   Washington, D.   C.,   and   San   Diego,   California,   areas   have   made   it cost   effective   for   the   CMFs   in   these   locations   to purchase   automated   equipment   that   presorts   and barcodes   mail.   This   allows   the   Navy   to   receive additional   discounts   and   savings   from   the   U.S.   Postal Service. The  Department  of  the  Navy  currently  operates  six CMFs.  Four  are  under  the  management  of  the  fleet  and industrial   supply   centers   (FISCs).   These   CMFs   are located   at   Norfolk,   Virginia;   San   Diego,   California; Pearl   Harbor,   Hawaii;   and   Washington,   D.C.   The CMF   in   New   Orleans,   Louisiana,   is   managed   by   the Naval  Support  Activity,  New  Orleans,  and  the  CMF  in Memphis,   Tennessee,    is   managed   by   the   Naval Support  Activity,  Memphis.  Additional  areas  under 1-3

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