Quantcast Postage Meter Setting at Military Post Offices (MPOs)

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Figure 3-7.—Example of Application or update for a License to Lease and Use Postage Meters, PS Form 3601-A
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Official Mail Management - Military guide to working in a post office
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Centralized Automated Payment System (CAPS)
Commands   served   by   an   MPO   should   submit   PS Form  3601-A    to  the  gateway  postmaster  of  the  MPO where   the   meter   will   be   set   using   the   guidelines   in DOD   Postal   Manual,   Vol.  1,  chapter  6,  part  2. Q1l.   What   PS   Form   is   used   to   apply   for   a   postage meter   license? Payment   for   Postage   Meter   Settings Payment  for  postage  set  on  meters  is  made  at  the time  of  setting  by  cash,  check,  or  withdrawal  from  an Advanced  Deposit  Trust  Account  (ADTA).  ADTAs are   not   available   at   MPOs. An  ADTA  can  be  established  at  a  civil  post  office when  the  monthly  dollar  amount  set  on  a  licensed meter  exceeds  $500. Arrangements   can   be   made,   upon   payment   of   a small   additional   on-site   setting   fee,   for   a   USPS employee   to   set   and   examine   postage   meters   at   a customer’s  place  of  business. Postage   Meter   Setting   at   Military Post   Offices   (MPOs) Postage    Meter    Settings    at    MPOs    will    be accomplished  by  using  the  following  procedures: The   OMM   prepares   a   Standard   Form   1034 requesting  postage  meter  setting  and  forwards  it to   the   comptroller. The  comptroller  ensures  the  SF  1034  is  properly prepared,   verifies   availability   of   finds,   provides the  accounting  data,  certifies  the  SF  1034  for payment,   and   forwards   it   to   the   disbursing officer   (DO). The   DO   will   prepare   a   Treasury   check   payable to   the   postal   finance   officer   (PFO)   or   the accountable  postmaster  of  the  MPO  where  the meter   is   licensed. The  OMM  will  take  the  postage  meter  head  and the   Treasury   check   to   the   custodian   of   postal effects  (COPE)  of  the  MPO  where  the  meter  is to  be  set. The   COPE   will   set   the   meter   and   forward   the Treasury   check   to   the   PFO   or   accountable postmaster. The   OMM   will   provide   the   comptroller   a   copy of   the   Receipt   for   Postage   Meter   Setting   (PS Form  3603),  which  was  received  from  the  COPE at  the  time  meter  was  set. Q12 The   comptroller   attaches   PS   Form   3603   to   the copy  of  the  Standard  Form  1034  (Public  Voucher for  Purchases  and  Services  Other  Than  Personal) to  serve  as  the  receiving  report. What   individual   is   required   to   set   the   postage meter  at  a  military  post  offlce? Postage   Meter   Setting   at Civil   Post   Offices Postage  Meter  Settings  at  Civil  Post  Offices  will be   accomplished   by   using   the   following   procedures: The   OMM   will   prepare   an   SF   1034   requesting postage    meter    setting    or    establishment/ replenishment  of  meter  setting  and  forward  it  to the  comptroller.  The  exact  amount  to  be  set  on the   meter   or   deposited   in   an   ADTA   will   be specified   in   the   “ARTICLES   OR   SERVICES” section  of  the  SF  1034. The  comptroller  will  forward  the  SF  1034  to  the disbursing  officer  after  certifying  it  for  payment. The   DO   prepares   a   Treasury   check   payable   to   the   . postmaster  of  the  applicable  civil  post  office. The  OMM  picks  up  and  delivers  or  mails  the Treasury  check  to  the  post  office.  Then  the OMM   provides   the   comptroller   a   copy   of   PS Form  3603  or  a  copy  of  the  ADTA  receipt received  from  the  post  office. The   comptroller   attaches   the   receipt   to   the OMM’s  copy  of  the  SF  1034  to  serve  as  the receiving  report. Setting   Postage   Meters   by   Telephone Official  mail  centers  that  use  postage  meters  are authorized   to   set   and   reset   their   meters   by   the Computerized   Remote   Postage   Meter   Resetting System   (CMRS). The  benefits  of  setting  postage  meters  by  phone are   as   follows: Simplicity,   reduces   check   processing   costs Eliminates  the  need  to  have  funds  for  postage  on back-up  meters Enables   naval   activities   that   use   several   meters to  deposit  funds  for  postage  with  one  check Eliminates  a  trip  to  the  post  office The  initial  step  to  “Postage  by  Phone”  is  to  contact the local manufacturer of the  meters  currently  on  hand, 3-9

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