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Figure 3-10.—Example of Application for Periodicals Mailing Privileges (Requester). PS Form 3511
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Official Mail Management - Military guide to working in a post office
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Postage Due
Merchandise   Return   Service   permit   holders   are charged   postage   and   fees   on   First-Class,   priority, Standard  Mail  (A),  or  Standard  Mail  (B)  received  from personnel   they   have   authorized   use   of   their   MRS permit.  Payment  for  MRS  will  be  made  by  check  or through  an  MRS  ADTA. REPLY   MAIL   SERVICES Reply   mail   service   authorizes   individuals   and organizations   to   send   First-Class   Mail   back   to   the permit   holder.   The   postage   and   fees   are   paid   by   the permit   holder. Business  Reply  Mail Business   Reply   Mail   (BRM)   requires   specific information   be   preprinted   on   the   return   envelope   or post   card,   along   with   barcoding. To  apply  for  a  BRM  permit,  submit  PS  Form  3615 to   the   post   office   where   the   BRMs   are   returned   along with   the   annual   BRM   permit   and   renewal   fee. BRM   enables   activities   to   receive   First-Class   Mail back   from   addressees   on   a   distribution   list   by   paying postage  only  on  the  mail  that  is  returned  to  them. Payment   for   BRM   is   made   in   cash   through   a regular   postage-due   account   or   a   BRM   ADTA.   A BRM    ADTA    reduces    the    BRM    fee    collected . However,   it   requires   payment   of   an   annual   accounting fee. Business   Reply   and   Prepaid   Reply   Mail   are methods  used  to  provide  prepaid  postage  to  activities o r    i n d i v i d u a l s    w h e n    t h e    r e t u r n    o f    r e q u e s t e d information   is   required   from   a   non-government agency   or   private   individual   not   required   by   law   to reply.   The   use   of   Business   Reply   and   Prepaid   Reply Mail   have   the   following   restrictions   or   requirements: Government   agencies   are   expected   to   pay   the postage   when   responding   to   another   government agency. Individuals   or   organizations   that   are   required   by law   to   respond   will   pay   the   return   postage themselves. Business   Reply   Mail   (BRM)   cannot   be   used   by commands   with   an   FPO   mailing   address. Evaluate   each   use   of   Business   Reply   Mail   or- Prepaid  Reply  Mail  to  estimate  the  total  cost. BRM   is   charged   at   the   First-Class   postage   rate plus   a   handling   fee   per   piece   returned   to   the originator. Charge   Prepaid   Reply   Mail   at   the   First-Class postage  rate.  The  total  cost  is  determined  by  the number  of  pieces  sent. Procedures   for   initiating   BRM   printing   are   as follows: Determine  if  you  have  a  legal  use  for  BRM. Estimate  the  percentage  of  return  expected.  If  the estimated   return   percentage   exceeds   50   percent, you  should  not  use  BRM. Forward   request   to   the   official   mail   manager (OMM)  for  approval  and  barcoding  of  a  sample envelope  or  post  card. Present   your   sample,   along   with   the   provided barcoding   information,   to   the   command   or company  who  will  do  the  printing. A  permit  will  be  filed  at  the  USPS  branch  office servicing   the   activity   holding   the   permit   for using  BRM. Before    distributing    BRM,    commands    should perform  the  following  steps: C o o r d i n a t e     w i t h     t h e i r     U S P S     a c c o u nt representative   to   ensure   BRM   is   formatted correctly. Evaluate   BRM   requirements   to   determine   if   it would   be   more   cost   effective   to   use   premetered postage   or   postage   stamps. Q u a l i f y    B R M    f o r    B u s i n e s s    R e p l y    M a il A c c o u n t i n g    S y s t e m    ( B R M A S )    w h e n e v er possible   to   take   advantage   of   the   lower surcharge. Formal  application  for  Navy  activities  to  use  the BRM  permit  is  made  at  each  civil  post  office  where mailings   are   to   be   deposited,   or   make   the   formal a p p l i c a t i o n     t o     t h e     D i r e c t o r ,     O f f i c e     o f     M a il Classification,   Rates   and   Classifications,   Washington, DC  20260.  The  application  can  be  made  by  letter  or memorandum.   A   separate   application   is   required   for each  class  of  permit  imprint  mailing  that  will  be  made. As  a  minimum,  the  application  will  identify  the  post office   where   the   mailings   are   to   be   deposited   and include   information   as   to   the   type   of   class   and/or service   desired   and   the   name   and   telephone   number   of the   person   responsible   for   mailings   under   the   permit. Arrange  all  pieces  with  the  address  side  facing  the same   direction.   Permit   mailings   sent   at   one   of   the presort   discount   rates   will   be   sorted   by   ZIP   Code   and 3 - 1 6

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