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Inspections - 14198_58
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Official Mail Management - Military guide to working in a post office
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Answers to Embedded Questions Chapter V
The   Navy   Official   Mail   Management Instructions, OPNAVINST 5218.7 Your   command’s   postal   Standard   Operating Procedures Know USPS account representatives and other appropriate USPS officials. When possible, belong to and attend meetings of the   local   USPS-sponsored   Postal   Customer Council.   The   OMM   should   start   a   Postal Customer Council if one does not exist in the area. Q10. In what publication can you find the Official Mail Manager’s  Inspection  Checklist? SECURITY Adequate  security  must  be  provided  for  official mail received from collection to delivery. Handle and treat  all  official  registered  mail  as  if  it  contained  Secret material. All  personnel  are  responsible  for  preventing  the theft,  misuse,  waste,  or  loss  of  commercial  postage stamps.  Secure  postage  stamps  in  locked  containers such  as  safes,  lockable  file  cabinets,  lockable  desk drawers, and locked rooms that only the custodian has access to. Security of postage stamps and postage metering equipment  is  the  responsibility  of  all  personnel  who work   with   or   near   official   mail.   Activities   may establish additional controls as necessary at the local level. Postage  stamps  and  postage  metering  equipment will be given the best possible protection against loss or  theft.  The  Official  Mail  Consolidation  Office  will maintain  records  reflecting  the  number  and  cost  of postage stamps requisitioned, used, and remaining on hand.  This  procedure  also  prevents  the  unauthorized use of postage stamps. SUMMARY In  this  chapter  we  talked  about  mail  processing procedures   through   the   collection,   postmarking, sorting,  pouching,  sacking,  and  traying  of  outgoing official  mail.  We  discussed  monitoring  official  mail operations,  explained  correct  addressing  format,  and concluded the chapter by reemphasizing the need for adequate   security.   You   should   now   realize   the importance   of   monitoring   your   official   mail operations.  By  monitoring  each  operation,  you  can avoid  problems  that  can  cost  you  time  and  money. Share   learned   cost-saving   practices   with   others involved   in   official   mail   management.   With   the knowledge you gain in this chapter, you can detect and eliminate the abuse of the Official Mail Management Program. 5-5

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