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The Navy Official Mail Management
Instructions, OPNAVINST 5218.7
Your command’s postal Standard Operating
Procedures
Know USPS account representatives and other
appropriate USPS officials.
When possible, belong to and attend meetings of
the local USPS-sponsored Postal Customer
Council. The OMM should start a Postal
Customer Council if one does not exist in the
area.
Q10. In what publication can you find the Official Mail
Manager’s Inspection Checklist?
SECURITY
Adequate security must be provided for official
mail received from collection to delivery. Handle and
treat all official registered mail as if it contained Secret
material.
All personnel are responsible for preventing the
theft, misuse, waste, or loss of commercial postage
stamps. Secure postage stamps in locked containers
such as safes, lockable file cabinets, lockable desk
drawers, and locked rooms that only the custodian has
access to.
Security of postage stamps and postage metering
equipment is the responsibility of all personnel who
work with or near official mail. Activities may
establish additional controls as necessary at the local
level.
Postage stamps and postage metering equipment
will be given the best possible protection against loss
or theft. The Official Mail Consolidation Office will
maintain records reflecting the number and cost of
postage stamps requisitioned, used, and remaining on
hand. This procedure also prevents the unauthorized
use of postage stamps.
SUMMARY
In this chapter we talked about mail processing
procedures through the collection, postmarking,
sorting, pouching, sacking, and traying of outgoing
official mail. We discussed monitoring official mail
operations, explained correct addressing format, and
concluded the chapter by reemphasizing the need for
adequate security. You should now realize the
importance of monitoring your official mail
operations. By monitoring each operation, you can
avoid problems that can cost you time and money.
Share learned cost-saving practices with others
involved in official mail management. With the
knowledge you gain in this chapter, you can detect and
eliminate the abuse of the Official Mail Management
Program.
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