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Assignment 1 (Continued) - 14213_129
1-8. When you receive correspondence from  another  command  that  requires a response,   which of the following actions should you take? 1. 2. 3. 4. Assign it to one of your subordinates for action and place a copy of the correspondence in a tickler file Assign correspondence to one of your subordinates and decide on a mutually agreeable target date Reply to correspondence within 15 days Give correspondence to the YNs 1-9. 1-10. 1-11. since it is their job to deal with correspondence What office normally maintains the recurring reports file? 1. The personnel office 2. The administrative office 3. The operations office 4. The supply office Why is proper maintenance of the recurring reports file important? 1. To prevent duplicate files 2. To achieve uniformity 3. To achieve standardization 4. To achieve accessibility What instruction contains information  about  correspondence management? 1. BUPERSINST  7040.6 2. SECNAVINST   1650.1F 3. SECNAVINST  7220.81 4. SECNAVINST  5216.5C 1-12. Which of the following states a policy  concerning  the  preparation of  correspondence? 1. It is not always necessary to have  the  information  needed  to prepare   correspondence 2. All  information  needed  to prepare  correspondence  must  be carefully   researched 3. Preparation  of  correspondence should  be  based  on  knowledge and  expertise 4. The  administrative  officer  is responsible  for  preparing correspondence 1-13. The  proofreading  of  outgoing correspondence  should  follow  which of  the  following  guidelines? 1. Check for errors only by using the  spell-check  program  in  the word  processor 2. The  personnel  officer  should proofread  all  correspondence 3. The  executive  officer  should proofread  all  correspondence 4. Proofreading  of  correspondence is to make sure material is accurate  in  all  respects 1-14. Which  of  the  following  descriptions best explains the nature of directives? 1. 2. 3. 4. Directives  are  documents  that are not brief in nature Directives  are  documents  that are used only by COs of shore activities Directives  are  documents  that remain in effect for 5 years Directives  are  instructions, notices,  or  change  transmittals that  prescribe  or  establish policy,  organization,  conduct, methods,  or  procedures 2

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