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Presentation Preparation
factors on a proposed following   questions: How  does  the conference and should ask the proposed  conference  relate  to accomplishment  of  the  assigned  mission? What is the goal of the conference? Is the goal clear and attainable? Why  is  a  conference  the  only  means  of accomplishing  the  desired  objective?  Have  all  less costly  alternatives  been  thoroughly  explored? Will  the  results  justify  the  direct  cost  in man-hours and TAD funds? Does   the   decision   regarding   site   selection, attendees, and meeting dates consider the resulting costs in man-hours and TAD funds? What  activities  are  expected  to  send representatives? What is the number of attendees? What  is  the  estimated  total  cost  associated  with the  proposed  conference? Have  efforts  been  made  to  reduce  TAD  costs using  MWR  facilities;  for  example,  for  conference space  and  logistical  support,  and  bachelor  officer quarters  and  bachelor  enlisted  quarters? For  regularly  recurring  conferences,  has  the original   requirement   for   the   conference   been reconfirmed?  Has  consideration  been  given  to extending the time between conferences to reduce cost? If classified material is to be discussed, has the command security manager been advised? How will access  to  the  conference  be  controlled? Will  the  conference  include  any  nonfederal participants or attendees? If so, what is their federal government   relationship;   for   example,   contractor, consultant,  advisory  committee  member?  Have  all formal  and  informal  arrangements  between  the  Navy and  such  individuals  received  appropriate  legal  review? Has the agenda and schedule been prepared? Has a notice or memorandum, as appropriate, been  prepared  to  notify  all  concerned  personnel? What uniform is required for the conference? Are escorts required? Have  arrangements  been  made  for  refreshments and so on? Is  journalistic  coverage  appropriate? As  you  can  see,  the  previous  factors  and  more depending  on  the  situation  must  be  carefully  considered in  order  to  conduct  a  successful  conference. OPNAVINST  5050.24D  provides  further  guidance on  conferences.  The  following  information  will  help you in presenting data when the need arises for you to stand  in  front  of  a  group  of  people  such  as  in conferences. PRESENTATIONS During your duties as a first class or chief petty officer, you will make group presentations. They may be for a division’s GMT, a predeployment presentation, indoctrination of new personnel, and even a civilian- or military-sponsored  conference.  Whatever  the  purpose, the  presentation  can  be  either  enhanced  or  degraded  by the quality of your presentation. With this in mind, you should  never  go  into  a  presentation  unprepared.  Plan what you are going to discuss and make sure you are knowledgeable  in  the  subject  matter. CLASSES OF PRESENTATIONS Every time you face a group of people, you must have a purpose in mind. This purpose is directly related to the response you want from the audience when you are  through  speaking.  Presentations  can  be  classified into  several  different  types  according  to  their  general purposes  and  the  desired  audience  reactions. Presentation to Stimulate When giving a presentation to stimulate, you want your   audience   to   be   inspired,   to   be   aroused enthusiastically, or to feel awe, respect, or devotion. Presentation to Convince When the general purpose of a talk is to convince, you  attempt  to  influence  the  beliefs  or  intellectual attitudes  of  your  audience  with  evidence  and  proof.  You use  this  type  of  presentation  to  urge  belief  in  the command’s  policies  and  to  attempt  to  persuade  people of the validity of your ideas. Presentation to Inform The object of a talk designed to inform is to have your  audience  know  or  understand  something  to increase or broaden their knowledge of your subject. 6-9

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