Quantcast Correspondence Procedures

Click Here to
Order this information in Print

Click Here to
Order this information on CD-ROM

Click Here to
Download this information in PDF Format

 

Click here to make tpub.com your Home Page

Page Title: Correspondence Procedures
Back | Up | Next

Click here for a printable version

Google


Web
www.tpub.com

Home

   
Information Categories
.... Administration
Advancement
Aerographer
Automotive
Aviation
Combat
Construction
Diving
Draftsman
Engineering
Electronics
Food and Cooking
Math
Medical
Music
Nuclear Fundamentals
Photography
Religion
USMC
   
Products
  Educational CD-ROM's
Printed Manuals
Downloadable Books

   


 

Share on Google+Share on FacebookShare on LinkedInShare on TwitterShare on DiggShare on Stumble Upon
Back
Chapter IV Correspondence and Files
Up
Personnelman 3 & 2 - Military manual for government personnel administration
Next
Firm Mail Book for Registered and Certified Mail
A   memorandum cannot    be  used   by   a  command    to issue    directives. Refer    to   SECNAVINST 5216.5    to view    sample   memorandums. SERIALIZATION OF    CORRESPONDENCE Serialization of a     command’s outgoing correspondence depends   on   local    practice    and   volume. Activities that    produce    little correspondence, all   of  it unclassified, probably     do  not   need   serial   numbers.    The added     control must     be   weighed against the    added complications of  typing or   stamping serial    numbers. An    activity that uses    serial numbers starts a   new sequence   of  numbers    at  the   start    of  each year    and   assigns   numbers    consecutively. new   calendar All classified correspondence created by    your activity must     be   given a   serial number. The    serial number must be    preceded by a    classification abbreviation (C,   S,  T)   depending on   the   classification of  correspondence.     C  signifies Confidential, S  signifies Secret,  and   T  signifies    Top   Secret.  Also,   serial    numbers used    for    classified correspondence should be   kept separate   from   unclassified serial    numbers. Aboard    ship,   the   captain’s  office   controls    incoming and   outgoing correspondence. The    security manager (SM) is    responsible for     making sure     that correct procedures     for   handling classified     correspondence are followed    as per  the   Department    of  the  Navy    Information and Personnel Security Program Regulation, OPNAVINST 55 10.1.   All     incoming correspondence should have either a routing slip or a Correspondence/Material Control Form, PPNAV 5216/10,   attached.    A  blank    sample   of  an  OPNAV    Form 5216/10   is   shown    in   figure    4-l. Officers who receive internally routed correspondence     should    read   it,   take   whatever action    is required,    initial it,   and  return    it   to  the   controlling point. Original routed     copies   of  all    incoming correspondence are  maintained in   the   captain’s  office. RECORDS The   following paragraphs contain a  discussion of the    following records    when handling correspondence according to  OPNAVINST 3120.32:    guard    mail    petty officer’s log,   firm    mail    book  for   registered     and   certified mail,    and   the   outgoing    mail    log. CORRESPONDENCE PROCEDURES Guard Mail Petty Officer’s    Log When     you    hear     the    word correspondence, you usually think about letters. But correspondence involves more   than    just    preparing letters.     It    involves actual handling of    all correspondence, mailing correspondence, receipt     of   correspondence from    other commands or activities, and classification of correspondence. In    the   following paragraphs, you   will learn about handling correspondence according to section 620.5    of   the    Standard Organization and Regulations of  the   U.S.  Navy, OPNAWNST 3120.32. As  you   read,   you   will     realize    that    the   security     and accountability of  correspondence is   very    important, whether you handle classified or unclassified correspondence.     You   may   or  may   not   be  authorized to handle certain types of   classified correspondence. Handling such   correspondence depends    on   the    duties and   responsibilities you   will be  assigned    at   your    duty station. As  you   continue     to  read,   you   will     find    a  discussion of the   different    logs  that    are  maintained to  keep  track   of certain types    of  correspondence. Also    discussed are some    of   your responsibilities when handling such correspondence. 4-2 The    guard     mail petty officer’s   (GMPO) log   is   a record    of  all   incoming registered     U.S.   and   guard    mail and   all    outgoing     registered     guard    mail    transported to and  from   your   command   and  guard   mail   centers   of  post offices   by  your    command’s   GMPO. The   purpose    of  this    log   is  to  record    accountability for   outgoing registered guard    mail     and   all   incoming registered U.S.    and    guard mail. The    GMPO log   is . di it .vided   into    an should    contai incoming and   an n  the   following in outgoing     section ., and Lformation   about   each piece   of  incoming registered     or  certified U.S.   or  guard mail    and   each  piece  of  outgoin  .g regi stered    guard    mail: Registered/certified number Originating command Addressee Unit     or   office   to  which     delivered Date   and   time   of  delivery Signature of  person   to  whom    delivered

Privacy Statement - Press Release - Copyright Information. - Contact Us - Support Integrated Publishing

comments powered by Disqus

Integrated Publishing, Inc.
9438 US Hwy 19N #311 Port Richey, FL 34668

Phone For Parts Inquiries: (727) 755-3260
Google +