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Reasons Under Which a Member may not be Separated
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Personnelman 3 & 2 - Military manual for government personnel administration
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DD Form 1934
procedures they should follow to request a hardship separation. COUNSELING MEMBERS CONCERNING HARDSHIP  DISCHARGES Enlisted personnel who desire to request separation for hardship reasons should be informed of the proper procedures to follow. You maybe the PN assigned this responsibility. If you are responsible for counseling members  in  this  area,  you  should  first  explain  the following facts to each member regarding his or her request for a hardship separation: The  request  must  be  submitted  via  official channels. Submission of a request is no assurance that the discharge  or  release  to  inactive  duty  will  be authorized. The decision for separation is within the sole discretion  of  the  appropriate  SPCMCA. Next,  explain  to  the  member  that  each  request  is carefully and sympathetically considered and the final decision is based on its individual merits. Also explain that once a request for a hardship discharge is approved by  the  appropriate  SPCMCA,  the  request  is  irrevocable except  in  the  most  unusual  circumstances. You  should  also  explain  that  if  the  hardship discharge is approved and that he or she later indicates a desire to have the SPCMCA rescind the approval of the hardship discharge, that he or she must submit a request for cancellation of discharge authority to the appropriate   SPCMCA   via   official   channels.   This request  must  state  how  the  hardship  has  been  eliminated and must include affidavits attesting to this fact. ACTIVITY ASSISTING MEMBER WITH HARDSHIP REQUEST A  written  request  for  separation  for  hardship  must be addressed to the appropriate SPCMCA. In unusual circumstances, members in an authorized leave status may submit requests for hardship discharge. To speed the procedure, the nearest naval activity should submit the   request   to   the   SPCMCA   with   the   assisting command’s synopsis included in its endorsement. All requests must be accompanied by affidavits verifying the hardship claim. The preparing activity should  immediately  inform  the  member’s  parent command of the pending request and ask for a leave extension, if warranted. Otherwise, the provision for 3-16 no-cost TEMADD orders, as defined in chapter 18 of the ENLTRANSMAN, maybe used. As a PN, you should provide the member with all the administrative assistance he or she may need in completing  the  request.  Make  sure  you,  the  member, and all concerned individuals in the chain of command review the request and all applicable enclosures for accuracy  and  completeness  before  submitting  the request to the SPCMCA. The MILPERSMAN, Article 3620210, displays the format   for   requesting   a   hardship   discharge   and identifies the required documents that must be included as  part  of  this  type  of  request.  Always  review  the MILPERSMAN,  Article  3620210,  when  preparing these requests. In addition to various request forms, a PN working in  a  personnel  office  will  likely  perform  tasks  involving the processing and issuing of ID cards and meal passes. In the following section, we will talk about these topics. GENEVA  CONVENTIONS IDENTIFICATION  CARDS According   to   Article   4620100   of   the MILPERSMAN,  NAVPERS  15560C,  the  “Geneva Conventions of 12 August 1949 for the Protection of War  Victims”  provides  for  the  issuance  of  ID  cards  to persons who are in situations in which they are at risk of  becoming  prisoners  of  war.  As  a  PN,  you  are responsible  for  recognizing  the  different  ID  cards associated  with  the  Geneva  Conventions,  their documentation  requirements,  and  your  associated responsibilities.  You  will  most  likely  encounter  these ID cards when you are doing separations since their retrieval is required. DD FORM 528 The   United   States   implemented   the   Geneva Conventions provision by issuing a special Geneva Convention Card, DD Form 528, in addition to the Armed Forces Identification Card, DD Form 2N (ACT or RES), to personnel assigned to areas in which they may  become  prisoners  of  war.  Today,  the  current  DD Form 2N (ACT or RES) includes all the requirements imposed  by  the  Geneva  Conventions,  so  the  provision for active duty members to carry a separate DD Form 528 has been eliminated. Today, an active duty member who is captured should show his or her DD Form 2N (ACT)  to  the  capturing  authorities  but  should  not surrender it. For reservists on active duty serving a period of less than 30 days, DD Form 2N (RES) serves

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