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Refer  to  the  glossary  section  of  this  TRAMAN when   answering   some   of   the   questions   in   your nonresident training course as you will be asked about certain  terminology  that  deals  with  messages. GENERAL INFORMATION ABOUT MESSAGES There  are  four  types  of  classified  and  unclassified narrative  messages—single-address,   multiple-address, book  and  general  message. Single-Address   Messages A  message  that  has  only  one  addressee,  either action (TO) or information (INFO), is a single-address message. Multiple-Address Messages A  message  that  has  two  or  more  addressees, whether action or information, and is of such a nature the drafter considers that each addressee should know the  other  recipients,  is  a  multiple-address  message. Book  Messages A  message  that  is  destined  for  two  or  more addressees but is of such a nature the drafter considers that no addressee need or should be informed of the other addressee(s); for example, a commercial contract bid is a book message. General  Messages General  messages  are  designed  to  meet  recurring requirements for the dissemination of information to a wide, predetermined standard distribution. General messages are titled ALCOM, ALMILACT, NAVOP, and   so   forth. Because   the   title   indicates   the distribution, it serves as the address designator in the address line of the message heading. To  attain  uniformity  of  format  with  joint procedures,  general  messages  are  assigned,  following the general message title, a consecutive three-digit serial number followed by a single slant and the last two digits  of  the  current  calendar  year;  for  example, ALCOM   012/95.   The   general   message   title   and number/year  stand  alone  on  the  line  after  the classification and before the MSGID set. Pro Forma Message A  PRO  FORMA  message  is  one  that  uses  defined data fields that are both man-readable and machine processable. This type of message is identified in the publication, instruction,  or  directive  establishing  the  message requirement. An example of a pro forma message is a GUARD III request as reflected in chapter 8 of the  Enlisted Transfer  Manual  (ENLTRANSMAN),   NAVPERS 15909E. Another example of a pro forma message is the selective reenlistment bonus (SRB) request. MESSAGE FORMAT General Administrative (GENADMIN) is the U.S. Message Text Format (USMTF) used for most narrative messages,   with   the   only   exceptions   being   those narrative  messages  for  which  a  publication,  instruction, or other directive requires a different format. Annex C of the NTP 3(I) provides rules and general instructions for preparing the GENADMIN message format. GENADMIN cannot be used on some messages, such  as  class  E,  short  form  readdressals,  tracer messages,  service  messages,  any  message  required  by a  non-Department  of  Navy  authoritative  publication, directive, or instruction. PNs and YNs deliver message disks as previously discussed. MUSTER OF PERSONNEL AND MUSTER  REPORTS According  to  Article  0808  of  the  United   States Navy Regulations – 1990, the commanding officer must account for all personnel attached to the command daily.  Persons  who  have  not  been  sighted  by  a responsible  senior  must  be  reported  as  being  absent. Commands  account  for  personnel  by  completing  a muster  report.  The  muster  report  is  a  locally  generated report used to account for all personnel attached to the command.  This  report  indicates  the  status  of  personnel, such as personnel who are on unauthorized absence (UA),  deserters,  sick  call,  leave,  and/or  TAD.  This report must be accurate. When tasked to prepare this report, you must make sure that you verify all the information. If you have questions  about  a  department’s  submitted  muster report, you must contact a responsible individual to 4-17

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